Front Desk Administrator
About The Position
Doyle Construction is a $250M general contractor founded in 2008, with offices across the Mid-Atlantic and Southeast United States. The company describes its mission as building goal-exceeding projects and fulfilled people, and emphasizes collaboration, professionalism, integrity, and excellence. The Front Desk Administrator takes ownership of office operations and helps maintain a seamless, professional environment for team members, clients, and visitors. This person serves as a resource for internal teams and supports the administrative, HR, and operational needs of a fast-growing construction organization.
Requirements
- At least 2 years of administrative and office management experience.
- Strong verbal and written communication skills.
- Proactive, make-it-happen attitude.
- High attention to detail and exceptional organizational skills.
- Flexibility and a problem-solving mindset, with the ability to support a rapidly growing organization.
- Tech-savvy, including experience with travel booking and expense reports.
- Proficiency with Microsoft Office Suite.
- Ability to manage multiple priorities with professionalism and discretion.
Responsibilities
- Manage day-to-day office operations to maintain a smooth, efficient, and professional work environment.
- Arrange travel accommodations for traveling team members.
- Manage and monitor fleet management.
- Assist with accounting tasks and coordinate with third-party providers as needed.
- Oversee conference room scheduling, office communications, mail, shipping, and general suite needs.
- Respond professionally to general voicemails and answer incoming calls.
- Approve and manage office bills, including Comcast, phone services, and postage.
- Maintain proactive communication and follow up on outstanding tasks.
- Track and manage company apparel inventory.
- Monitor and maintain office supplies, equipment, and vendor relationships.
- Oversee general office maintenance and repairs, address HVAC issues, and communicate with building management.
- Support company initiatives, recurring meetings, and culture-building events.
- Uphold company standards for organization, professionalism, and confidentiality.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Pet Plan
- LTD and STD
- HSA
- Paid time off
- 401(k) and match
- Company-paid holidays
- Company training
- Paid parental leave
- Financial planning services
- Monthly cell phone allowance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
