Front Desk Administrator / Office Support Coordinator

Hodge Western Corp•Bend, OR

6d•Onsite

About The Position

The Front Desk Administrator / Office Support Coordinator is responsible for providing day-to-day administrative and office support to ensure smooth and efficient operations at our main office in Prineville, Oregon. This position serves as the first point of contact for visitors, employees, vendors, and callers while assisting Office Management with administrative tasks, office organization, supply management, travel coordination, and general office upkeep. This role requires strong organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

High school diploma or equivalent required.
Previous administrative, receptionist, or office support experience preferred.
Strong organizational and multitasking skills.
Professional communication and customer service skills.
Proficiency with Microsoft Office programs including Outlook, Word, and Excel.
Ability to work independently and prioritize tasks efficiently.
Ability to maintain professionalism in a fast-paced environment.

Responsibilities

Greet and assist visitors, vendors, applicants, and employees in a professional and courteous manner.
Answer, screen, and direct incoming phone calls.
Manage incoming and outgoing mail, packages, and deliveries.
Provide administrative support to Office Management and various departments as needed.
Assist with filing, scanning, data entry, document organization, and maintaining office records.
Prepare basic correspondence, forms, and office communications.
Schedule meetings and assist with conference room coordination.
Coordinate employee travel arrangements including flights, hotels, rental vehicles, and itineraries.
Assist with travel schedule changes and related logistics.
Maintain organized travel records and confirmations.
Monitor and maintain office supply inventory levels.
Order office, breakroom, and cleaning supplies as needed.
Restock breakroom items including coffee, snacks, utensils, paper products, and beverages.
Maintain organization and cleanliness of supply storage areas.
Help maintain a clean, organized, and professional office environment.
Load and run dishwasher daily as needed.
Empty office and breakroom trash receptacles as needed.
Assist with keeping common areas clean and presentable.
Coordinate with vendors or maintenance personnel regarding office service needs.
Support office setup and cleanup for meetings or company events.
Maintain confidentiality of sensitive company and employee information.
Assist with special projects and additional administrative tasks as assigned.
Support a positive, team-oriented work environment.