Administrative Assistant

DVMD LLC•Colorado Springs, CO

27d•$0 - $16•Onsite

About The Position

IntelliTec Colleges is seeking a part-time Front Desk Administrative Assistant for its Colorado Springs campus. This entry-level role maintains and manages the reception area, performs general office duties, and handles phone calls and on-site inquiries from visitors and students. The ideal candidate is friendly, attentive to detail, able to work with minimal supervision, comfortable managing multiple phone lines, and eager to assist staff and visitors. Professional administrative experience is not required, though the posting describes customer service, phone management, and data-entry experience as useful background. IntelliTec Colleges provides career training across four campuses and aims to build stronger communities through quality education. The college offers competitive wages, a comprehensive benefits package, and a supportive company culture. The schedule is Monday through Thursday, 5 p.m. to 8 p.m. The work involves extended periods of sitting and consistent computer use, with occasional lifting up to 20 pounds and frequent lifting up to 10 pounds. The role requires communicating complex topics verbally and in writing; it does not require regular driving or overnight travel.

Requirements

High school diploma or GED.
At least one year of experience as a receptionist.
Proficiency with administrative computer software such as MS Word, Excel, Outlook, and salon software.
Ability to remain calm and professional in stressful situations.
Strong marketing and sales abilities.
Excellent customer service skills.
Consistently professional presentation and a pleasant demeanor.
Strong written and verbal communication skills.
Exceptional time-management and organizational abilities.

Nice To Haves

Previous professional experience in customer service, managing multiple phone lines, and data entry.

Responsibilities

Welcome on-site visitors, determine the nature of their business, and announce them to appropriate personnel.
Distribute walk-in and telephone leads to admissions representatives.
Handle inquiries and visitors promptly and courteously to support community relations.
Answer telephone calls, determine their purpose, and forward them to appropriate personnel or departments.
Take messages and transfer calls to voicemail when appropriate personnel are unavailable.
Create and print fax cover sheets, memos, correspondence, reports, and other documents as needed.
Distribute electronic and mail communications.
Record student messages and needs and inform faculty when they are unavailable; post messages in the appropriate location.
Audit database accuracy by comparing information across databases.
Update the Velocify database using information from the campus database.
Maintain a clean and orderly reception area.
Perform other clerical duties as needed, including filing, photocopying, and collating.
Assist students with requests such as class schedules.
Perform other duties as assigned.