Front Desk Admin

AEG Leasing & Logistics•Miami, FL

139d

About The Position

The Front Desk Administrator serves as the first point of contact for visitors, employees, vendors, and business partners while providing administrative and office support to ensure smooth day-to-day office operations. The role requires exceptional customer service, organization, communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

High school diploma or equivalent required.
At least 3 years of experience in a receptionist, administrative assistant, office coordinator, or similar role.
Strong customer service and interpersonal skills.
Excellent verbal and written communication abilities.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong organizational skills and attention to detail.
Ability to prioritize tasks, manage multiple responsibilities, and work independently.
Professional appearance and demeanor.
Ability to sit, stand, and walk throughout the office as needed.
Ability to occasionally lift and move packages or office supplies weighing up to 25 pounds.
Ability to escort visitors throughout the facility and assist with office operations.

Nice To Haves

Associate's degree preferred.
Experience booking travel and processing expense reports preferred.
Bilingual in English and Spanish strongly preferred.

Responsibilities

Greet, welcome, and assist visitors, clients, and vendors professionally and courteously.
Manage the front desk and maintain a professional reception area.
Support executives and department leaders with ad hoc requests, time-sensitive assignments, and other duties as required.
Escort guests to meeting rooms and designated locations throughout the office.
Monitor and manage shipping and receiving, including incoming and outgoing mail, packages, and deliveries.
Coordinate and maintain office supply inventory and place orders as needed.
Restock break rooms, kitchen areas, and common office spaces to keep them clean, organized, and supplied.
Coordinate food orders and catering for meetings, events, and office functions.
Book and coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries.
Prepare and process expense reports for executives and other stakeholders accurately and promptly.
Assist with scheduling meetings, conference room coordination, and general administrative support.
Maintain relationships with vendors and service providers as needed.
Support office events, employee activities, and special projects.
Ensure compliance with office procedures and company policies.
Perform other assigned duties and administrative tasks.