Founding Operations (Recruiting Coordinator / People Coordinator)

Mintive • San Mateo, CA

20h • Hybrid

About The Position

Mintive is hiring a Founding Operations team member to own the candidate and new-hire experience. The role combines recruiting coordination with people operations: scheduling interviews quickly, keeping candidates moving through a clear end-to-end process, preparing new hires to be ready on their first day, handling HR operations, and documenting processes so the company does not depend on tribal knowledge. Mintive will teach the parts of the work the hire has not done before. Building and improving processes is central to the role.

Mintive is an AI-native company. With support from the team, the hire will build agentic workflows using Mintive’s product to streamline operational work and make better judgment calls. The role is hybrid in the San Francisco Bay Area.

Requirements

• Likely 2 to 4 years of experience as a recruiting coordinator.
• Ready to take on recruiting operations and people operations from day one.
• Has owned a process, rather than only handling tickets and schedules.
• Can point to something built or improved.
• Enjoys optimizing and automating processes.
• High attention to detail and strong organization so that nothing slips.
• Genuinely cares about candidate experience.
• Is AI-native or able to become AI-native quickly.
• Strong desire to grow and enthusiasm for learning onboarding, HR operations, and compliance.

Nice To Haves

• Has built or directed AI agents or agentic workflows, not just used AI tools.
• Has experience with HR operations, onboarding, or compliance.
• Has used an applicant tracking system such as Ashby or Greenhouse.
• Has built or improved a recruiting or onboarding workflow.

Responsibilities

• Coordinate recruiting, including scheduling interviews promptly and keeping candidates moving through the process.
• Create a clean, consistent candidate experience from start to finish.
• Manage people operations related to hiring, including onboarding new hires so they are ready on day one.
• Handle HR operations that help keep the team running.
• Document and build processes that replace tribal knowledge.
• Build agentic workflows in Mintive’s product to streamline work.

Benefits

• Competitive compensation and meaningful equity.
• Opportunity to build recruiting and people operations at an AI-native company from the ground up, with room to grow.
• Direct access to the founders and insight into how the company hires and operates.
• Health benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed