People Operations & Recruiting Coordinator

Distyl AI•San Francisco, CA

1d•$80,000 - $100,000•Hybrid

About The Position

Distyl AI is hiring a People Operations & Recruiting Coordinator to support both recruiting coordination and People Operations as the company scales. The role is split roughly evenly between interview logistics and candidate experience, and onboarding, benefits coordination, and core HR administration. The coordinator will work closely with recruiters, hiring managers, leadership, new hires, and the People team, while using AI tools and improving processes across both functions. The position is hybrid, with at least three days per week (Tuesday through Thursday) in Distyl’s San Francisco office. The role offers a base salary of $80,000–$100,000 depending on experience and level, meaningful equity, and a comprehensive benefits package.

Requirements

1–3 years of experience as a Recruiting Coordinator, People Operations Coordinator, HR Coordinator, or in a similar role; startup or technology-company experience is preferred.
Strong internship experience combined with exceptional ownership may also be considered.
Ability to organize and manage multiple moving pieces and details across interviews and onboarding checklists.
Candidate- and employee-first approach, with a focus on making people feel supported.
Strong written and verbal communication skills, including clear, friendly stakeholder communication.
Trustworthiness, confidentiality, and sound judgment when handling personal and employment data.
Regular use of AI tools and enthusiasm for finding new applications for them.
Initiative to identify inefficient workflows and improve them.
Comfort working across two functions and multiple stakeholders when processes are not fully defined.

Nice To Haves

Experience with Ashby or a similar applicant tracking system.
Experience with Rippling or a similar HRIS and benefits platform.
Exposure to U.S. employment basics, including onboarding compliance and benefits enrollment cycles.

Responsibilities

Own interview scheduling and logistics across multiple concurrent technical and non-technical searches.
Serve as the primary candidate contact and provide warm, informative communication throughout the hiring process.
Coordinate availability for candidates, interviewers, hiring managers, and leadership; organize onsite and virtual interviews, panel preparation, and debriefs.
Identify scheduling conflicts and recruiting pipeline bottlenecks proactively.
Maintain accurate candidate data and pipeline hygiene in Ashby.
Support offer logistics and transition new hires to People Operations.
Manage end-to-end onboarding, including background checks, new-hire paperwork, I-9 verification, travel arrangements, and other pre-boarding coordination.
Coordinate benefits administration, including new-hire enrollment, answering employee questions, and working with brokers and vendors.
Maintain employee records and ensure HRIS data accuracy.
Help prepare employment documentation, including employment verifications and status changes, in partnership with the People team.
Support employee lifecycle processes such as role changes, leaves, and offboarding logistics.
Support People programs and events, including team onsites, engagement efforts, and new-hire welcomes.
Identify opportunities to use AI tools to improve scheduling, communication, onboarding, and reporting, and help implement those improvements.
Suggest and drive improvements to recruiting and People processes, including in ambiguous or undefined situations.
Handle confidential candidate and employee information with care and sound judgment.

Benefits

Meaningful equity.
Comprehensive benefits package.
100% coverage of medical, dental, and vision insurance for employees and dependents.
Flexible time off.
Access to pre-tax HSA, FSA, and commuter accounts.
401(k).
Financial coaching resources.
Wellness benefits covering physical fitness and mental well-being.
Fertility and family-building benefits through Carrot.
Complimentary in-office lunches and snacks.
Access to state-of-the-art AI models and generous use of modern AI tools.