People Operations Coordinator

Financial Technology Partners•New York, NY

6h•Onsite

About The Position

We’re looking for an organized, proactive early-career professional to join our People Operations team as a People Operations Coordinator. This role is a shared resource across Lateral Recruiting, HR Business Partners, and Program Management & Training. You’ll be the go-to person who keeps onboarding, training logistics, and recruiting coordination running smoothly. It’s a great entry point for someone who wants broad exposure to how a high-growth investment bank attracts, onboards, and develops its people.

Requirements

Bachelor’s degree in Human Resources, Business, Education, Organizational Development, or a related field, with strong academic achievement
0-2 years of experience in HR, recruiting, learning and development, or a related coordination role; internships count
Excellent attention to detail and the ability to manage multiple projects and deadlines at once
Strong written and verbal communication, and a service-oriented approach to working with colleagues at all levels
Sound judgment, discretion, and the ability to handle confidential information with integrity
Proficiency in MS Office, particularly Excel and PowerPoint
Comfort using AI tools to streamline documents and workflows; experience with Claude is a plus
Self-starter who can work independently and collaboratively in a fast-paced environment
Eligibility to work in the US without sponsorship
Excellent professional references

Nice To Haves

Exposure to financial services (investment banking, private equity, or professional services) is a plus

Responsibilities

Support promotion program trainings, including scheduling, general material preparation, and sitting in where needed
Attend and help facilitate New York class and intern trainings
Schedule training for new hires (interns, class hires, and laterals) using the training calendar, and coordinate materials for the associated sessions
Complete onboarding tasks for lateral and class hires, including: Transferring new hire information from Greenhouse (our applicant tracking system) into our proprietary database, Saving new hire headshots to our internal systems, Drafting the welcome email announcing new hires to the firm, Update the mentor tracker when new hires join or when mentors are reassigned
Review resume packs and move qualified candidates forward for each open role
Schedule first-round interviews with recruiting leads
Organize and prepare offer approvals, incorporating interviewer feedback
Draft offer letters
Use AI tools, including Claude, to build and maintain offer letter and offer approval templates that improve speed and consistency
Support the UK recruiting team with coordination and administrative tasks
Support campus recruiting, including scheduling, logistics, and candidate communication
Support the summer intern and full time analyst training programs
Contributes to a positive team spirit, keeps commitments, and works with integrity and ethics
Performs well under pressure and tight deadlines, and plans and prioritizes effectively
Collaborates across teams and levels, internally and externally
Willing to lend a hand across the People Operations team to accomplish shared goals
Interested in coaching and long-term development of self and others