People Operations Coordinator
About The Position
Looking to jumpstart your career in People Operations in a dynamic media environment? Join Haymarket’s People Team to gain hands-on experience across HR administration, onboarding, recruiting coordination, employee support, and more. This is a great opportunity for an organized, curious, and collaborative early-career professional looking to grow their HR experience. The People Operations Coordinator is an entry level position which will support all aspects of the People Ops Team at Haymarket as required. This position reports into the Head of People. This position is located in our New York, NY office on a hybrid work schedule; three (3) days in office depending on business needs.
Requirements
- A Bachelor’s Degree in a related field
- 1-2 years of experience in a People Ops/HR function
- Proficiency using a variety of computer software applications, especially Google Docs and Microsoft Suite, Adobe Suite, Knowledge of HRIS system, ADP Workforce Now, a plus.
- High level of interpersonal skills to handle sensitive and confidential situations and documentation.
- High attention to detail with large volumes of data, execution with minimal errors.
- Curious, Collaborative, and Resourceful. Ability to critically think and problem solve.
- Excellent verbal and written communication skills.
Responsibilities
- Handle various HRIS, Business Travel and PO/T&E systems data entry for onboarding, offboarding and status change processes.
- Maintain all employee personnel files in HRIS system
- Answers frequently asked questions from employees relative to standard policies, time off, benefits, etc.
- Monitor shared HR inbox and forward emails to the appropriate contacts as necessary
- Assist the Talent Acquisition Manager with interview calendar management, internship program coordination, and other related recruiting communications
- Provide written and verbal employment verifications
- Create/Execute onboarding schedules and experience for new hires
- Assist with the preparation of reports such as new hire, turnover, benefits and EEOC reports (ad hoc reports, monthly Guardian census, EEO-1 reports, etc)
- Manage the employee onboarding and termination process and liaise with the IT team regarding employee access and equipment (employee new hire forms, employee termination request forms, FedEx labels, etc)
- Conduct audits of weekly timesheets for full-time non-exempt employees in Business World
- Track weekly timesheets and approvals for interns and part-time employees
- Update and maintain several HR & Benefit process and tracking worksheets
- Track wellness program expenses and submit expense reports to Cigna for reimbursement
- Coordinate logistics, calendar management and communication for the Wellness and Learning and Development programs
- Condeco desk booking management: run daily attendance report
- Assist People Ops Manager with employee engagement programs and initiatives
- Other projects and admin responsibilities as assigned
Benefits
- A competitive compensation package
- Paid annual vacation, holiday and sick time off
- Comprehensive health plans including medical, dental and vision
- Competitive 401(k) investment options and generous company matching program
- Life insurance
- Commuter benefits
- Employee referral awards
- Tuition reimbursement
- Training opportunities through industry-recognized programs
- A creative and passionate workplace and a fun, collaborative team environment
- Three Week “Work from Anywhere” benefit, to ensure work life balance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
