People Operations Coordinator
About The Position
Vynca is looking for a detail-oriented and organized People Operations Coordinator to support the day-to-day operations of our HR and Talent teams. This role is central to keeping our hiring process running smoothly and ensuring our people-related administrative processes are handled accurately, promptly, and with discretion. The ideal candidate is a proactive communicator who thrives on coordination, enjoys problem-solving, and is comfortable juggling multiple priorities in a fast-paced environment. At this time we are only considering applicants in the following states: Arizona, California, Colorado, Florida, Georgia, Illinois, Nevada, North Carolina, Oregon, Texas, and Washington, with a preference for applicants based in Pacific Time or Central Time. Local to Los Angeles, CA or Austin, TX, a plus.
Requirements
- 1–3 years of experience in HR, People Operations, recruiting coordination, or a related administrative role.
- Strong organizational skills with the ability to manage multiple schedules and priorities simultaneously.
- Excellent written and verbal communication skills.
- High degree of discretion and judgment when handling confidential information.
- Comfortable making outbound calls to third parties (e.g., references, tax agencies, vendors).
- Proficiency with common HR/ATS tools.
- Strong attention to detail and follow-through.
- Ability to work independently while knowing when to escalate issues.
Nice To Haves
- Within a healthcare organization, a plus.
- Experience with Ashby and Rippling, a plus.
Responsibilities
- Schedule interviews across multiple time zones and calendars, coordinating with candidates, hiring managers, and interview panels.
- Send timely follow-ups to candidates, interviewers, and hiring managers to keep the hiring process moving.
- Track interview stages and proactively flag delays or scheduling conflicts.
- Assist with posting job requisitions across job boards, careers pages. Updating and closing them as roles are filled or requisitions change.
- Conduct reference checks for candidates in final stages of the hiring process, including verifying the authenticity and legitimacy of references.
- Assist with initiating, tracking, and reviewing background check requests through third-party vendors, escalating discrepancies or red flags as needed.
- Manage and triage the shared People Operations inbox, responding to routine inquiries and routing complex issues to the appropriate team member.
- Assist with leave management administrative tasks, including tracking requests, updating records, and following up on documentation as needed.
- Contact tax agencies as needed to resolve payroll or tax-related administrative matters (e.g., account setup, notices, filings).
- Respond to initial unemployment, state forms, and any other third party or state agency requests.
- New hire onboarding, background checks verifications, licensure support, I9 administration, new hire orientation call.
- HR/People Ops platform administration including, HRIS, employee recognition platform, internal team site upkeep.
- Support other ad hoc People Operations projects and administrative tasks as assigned.
Benefits
- Requests for religious or medical accommodations will be considered but may not always be approved.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
