Founding Recruiting Coordinator
About The Position
Luminai is seeking a Founding Recruiting Coordinator to establish a top-tier hiring experience as the company expands. This role is crucial for connecting candidates, recruiters, hiring managers, and interviewers, ensuring every interaction is seamless, prompt, and reflects positively on the company. The position demands a high level of ownership and a passion for process and detail. The individual will not only execute tasks but also contribute to shaping Luminai's hiring strategies, identifying areas for improvement, and developing systems to support scalable growth while maintaining a personal touch. The impact of this role will be significant, influencing candidate experience, hiring speed, and the overall quality of talent joining Luminai. It is ideally suited for a coordinator who thrives in fast-paced settings, excels at logistical precision, and desires a meaningful role in building a company's team.
Requirements
- 4–6 years of experience in recruiting coordination
- A genuine process mindset, you notice inefficiencies and can't help but want to fix them
- Excellent written and verbal communication skills, with a professional yet approachable tone
- Strong organizational skills and the ability to juggle competing priorities without dropping the details
- Comfort working directly with candidates, executives, and cross-functional stakeholders
- A proactive, solutions-oriented approach to problems, paired with sound judgment and integrity
Nice To Haves
- Experience with Ashby, Notion, Slack, and Google Suite (Sheets, Docs) preferred
- Experience coordinating in a high-growth or start up environment
Responsibilities
- Schedule and manage a high volume of interviews in close partnership with recruiters and hiring teams
- Act as a primary point of contact for candidates throughout the process, ensuring clear, timely, and warm communication at every stage
- Greet and host candidates for onsite interviews, manage interviewer flow, and troubleshoot issues in real time
- Maintain accurate candidate and requisition data in Ashby, keeping hiring teams aligned on pipeline status and next steps
- Coordinate interview logistics end-to-end, including travel, calendars, and cross-team scheduling
- Partner with recruiters and hiring managers to gather requirements for open roles and keep processes moving forward
- Identify gaps in existing recruiting workflows and help design and implement improvements
- Build and maintain interviewer pools, onboarding new interviewers as hiring needs evolve
- Support recruiting events, career fairs, and other adhoc projects as Luminai's hiring needs grow
- Manage confidential and sensitive candidate information with a high level of discretion
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
