People Operations & Recruiting Manager

Here Now Health • Virginia Beach, VA

1d • $50,000 - $55,000 • Remote

About The Position

Here Now Health is a virtual healthcare company serving children and families impacted by the child welfare system. This part-time role develops and manages the company’s human resources infrastructure, oversees recruiting, and supports employees from hiring through onboarding and ongoing employment. The position combines strategic process development with hands-on administrative responsibilities in a growing startup environment.

The role is responsible for developing HR policies and procedures, maintaining employee handbooks and records, coordinating payroll and benefits administration, managing recruiting and onboarding, and coordinating employee technology and equipment needs. It also provides limited support for invoice management and accounts payable. The position works independently to identify improvements and establish scalable processes for a growing, multi-state workforce. It is fully remote, with flexible scheduling, and requires a private, quiet workspace and reliable high-speed internet. The posting gives a part-time schedule of 20–25 hours per week, though its work-environment section also calls it full-time.

Requirements

• At least 4 years of experience in human resources, people operations, recruiting, or a related field.
• Demonstrated experience developing HR policies, procedures, and employee handbooks.
• Hands-on experience managing or coordinating payroll processing.
• Experience managing recruiting processes, including candidate screening, interview coordination, and hiring administration.
• Experience designing and overseeing employee onboarding and offboarding processes.
• Working knowledge of federal and state employment regulations and HR best practices.
• Experience using HRIS, payroll, and applicant tracking systems.
• Strong organizational skills and ability to manage multiple priorities independently.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when handling confidential employee information.
• Comfort working in a fast-paced, evolving environment with limited administrative infrastructure.
• Access to a private, quiet workspace with reliable high-speed internet.

Nice To Haves

• Previous experience in a startup or rapidly growing organization.
• Experience supporting a remote workforce across multiple states.
• Experience in healthcare, behavioral health, or another regulated industry.
• Familiarity with Justworks or similar HRIS/payroll platforms.
• Experience establishing HR processes and systems from the ground up.
• Familiarity with employee benefits administration and vendor coordination.
• SHRM-CP, SHRM-SCP, PHR, or SPHR certification.

Responsibilities

• Develop, implement, and maintain company-wide HR policies, procedures, and employee handbooks.
• Establish consistent HR processes and documentation for a growing, multi-state workforce, ensuring alignment with applicable employment regulations and coordinating with external HR or legal advisors as needed.
• Manage employee records, personnel documentation, and HRIS administration.
• Support employee relations matters, performance management processes, and HR-related inquiries.
• Coordinate employee benefits administration, including enrollment, changes, and employee communications.
• Improve HR workflows, employee experience, and administrative efficiency; support leadership with compensation, performance evaluation, and employee engagement processes.
• Oversee the full recruitment lifecycle, partnering with department leaders on staffing needs and recruitment strategies.
• Draft and maintain job descriptions, coordinate job postings, source and screen candidates, coordinate interviews, and manage candidate communications and recruiting pipelines.
• Coordinate reference checks, background checks, and pre-employment requirements; prepare offer letters and coordinate employment agreements.
• Track recruiting performance, including open positions, time to fill, and hiring progress, and improve recruiting processes.
• Develop and maintain standardized onboarding procedures, checklists, documentation, and training requirements.
• Coordinate new-hire training, system access, introductions, orientation, pre-employment paperwork, and required acknowledgments.
• Coordinate employee equipment and technology onboarding, including laptop requisitioning, provisioning, shipping, and coordination with IT vendors.
• Track onboarding task completion and improve the new-hire experience.
• Manage administrative offboarding, including documentation, equipment returns, system access removal coordination, and final payroll processing.
• Coordinate regular payroll processing; review hours, compensation changes, bonuses, deductions, and other adjustments for accuracy.
• Maintain accurate employee information in payroll and HR systems, coordinate payroll inquiries, and resolve discrepancies.
• Support administration of paid time off, leave requests, and employee benefits; coordinate with finance and accounting on payroll reporting and reconciliation.
• Maintain confidentiality and appropriate controls over sensitive employee and payroll information.
• Serve as the administrative point of contact for employee technology and equipment needs; maintain equipment inventory and establish procurement, replacement, and management processes.
• Coordinate technology-related onboarding and offboarding, and escalate technical issues to the appropriate IT support provider.
• Provide limited invoice and accounts payable support by receiving, organizing, and tracking vendor invoices, coordinating approvals, maintaining invoice and payment records, resolving basic discrepancies, and assisting finance and accounting with occasional administrative requests.

Benefits

• Medical, dental, and vision insurance, with 100% employer-paid employee-only premiums and significant contributions toward family coverage.
• Company-sponsored 401(k) retirement plan.
• Paid time off, paid sick leave, company holidays, and floating holidays.
• Health Savings Account for eligible high-deductible health plans.
• Company-provided laptops and equipment, as applicable.
• Reimbursement for approved business-related travel expenses.
• Flexible and remote work arrangements.
• Benefits eligibility may vary based on employment classification, scheduled hours, plan requirements, and applicable company policies.

What This Job Offers

• Job Type: Part-time
• Career Level: Manager
• Education Level: No Education Listed