Recruiting Operations Manager

Concordia Group•Carol Stream, IL

2d•$85,000 - $100,000•Onsite

About The Position

Concordia Wireless, a privately held full-service engineering and telecom infrastructure construction firm experiencing rapid growth, is seeking a bi-lingual (English/Spanish speaking) Recruiting Operations Manager. This role is responsible for developing and optimizing the recruiting function, partnering closely with firm owners, the Controller, HR, hiring managers, and recruiters to improve recruiting effectiveness. The ideal candidate will possess strong operational leadership, analytical capabilities, project management expertise, and a deep understanding of recruiting processes and technology. This is a hands-on, in-office position in Carol Stream, IL, where the focus will be on managing and enhancing recruiting operations, including oversight of 3 recruiters, rather than carrying open requisitions. Key tools for this role include JobVite, TestDome, Microsoft Excel, and Word.

Requirements

Bachelor's degree in Human Resources, Business Administration, Operations Management, or a related field preferred.
Ten years in recruiting operations; prefer candidates who have scaled a recruiting function from 100 to 250.
Managed 3+ recruiters filling skilled labor (tower climbers, civil construction workers, electricians) and professional roles.
Multiple years of experience in the telcom or construction industry.
Experienced in environments hiring civil construction, field and warehouse workers.
Experience administering or supporting an applicant tracking system; JobVite experience strongly preferred.
Skilled using Facebook for advertising open positions.
Experience developing recruiting reports, tracking KPIs, and preparing management presentations.
Proficiency with Microsoft PowerPoint and Excel. Skilled creating highly complex Excel spreadsheets.
Experience creating job descriptions, recruiting documentation, screening materials, and hiring manager resources.
Experience creating assessments with testing platforms such as TestDome.
Skilled utilizing Canva for updating firm organizational structure slides.
Experience coordinating onboarding activities, offer documentation, or staffing agency contracts is beneficial.
Experience working with international staffing firms is preferred.

Nice To Haves

Bi-lingual (English/Spanish speaking)

Responsibilities

Manage a team of 3 recruiters.
Maintain and manage the organization's open requisition list, ensuring accurate and up-to-date information on requisition status, hiring priorities, ownership, and progress.
Update the firm's organizational structure in Canva as new requisitions are opened, ensuring organizational information reflects current hiring needs and planned positions.
Coordinate the opening, tracking, updating, and closing of requisitions in collaboration with recruiters and hiring managers.
Monitor recruiting activity and identify bottlenecks, delays, and opportunities to improve the efficiency of the hiring process.
Establish and maintain standardized recruiting workflows, documentation, and operating procedures.
Ensure recruiting records, job information, and hiring documentation are complete, consistent, and accurately maintained.
Produce weekly recruiting metrics and reports from JobVite to provide visibility into recruiting activity, requisition status, pipeline progress, and hiring performance.
Develop and weekly PowerPoint status presentations for use in meetings with hiring managers, highlighting open requisitions, candidate pipeline activity, progress against hiring timelines, outstanding decisions, and potential obstacles.
Manage recruiter performance tracking against established KPIs.
Monitor key recruiting metrics, including time-to-fill, time-to-hire, requisition aging, candidate pipeline conversion, interview activity, offer acceptance rates, and recruiter productivity, as applicable.
Lead daily recruiting status meetings to review open positions, candidate activity, priorities, hiring manager feedback, and next steps.
Identify trends, performance gaps, and process inefficiencies, recommending corrective actions and continuous improvement initiatives.
Maintain consistent reporting standards and data integrity across recruiting dashboards, presentations, and management reports.
Maintain and update JobVite forms, fields, templates, and recruiting workflows to support evolving business requirements.
Create, update, and maintain recruiting templates, screening documents, candidate assessments, and other standardized hiring materials.
Create, upload and maintain assessment content in TestDome, ensuring assessments are appropriately organized and available for use in the candidate evaluation process.
Partner with recruiters and hiring managers to identify opportunities to improve the usability, consistency, and effectiveness of recruiting systems and tools.
Develop new job descriptions and update existing descriptions to reflect role responsibilities, required qualifications, experience, and organizational needs.
Partner with hiring managers to clarify position requirements and translate business needs into clear, consistent job descriptions.
Research appropriate compensation ranges using available market data, comparable roles, industry benchmarks, and other relevant sources.
Ensure job descriptions and related recruiting materials are consistent with company standards and applicable employment requirements.
Maintain a library of approved job descriptions and related position documentation.
Prepare custom offer letters and other hiring-related documentation using approved templates and established procedures.
Coordinate with recruiters, hiring managers, and HR stakeholders to ensure offer documentation reflects approved terms and required information.
Develop and maintain candidate screening documents, interview guides, assessment materials, and other recruiting collateral.
Support standardization of hiring documentation and processes across the organization.
Create and maintain hiring manager recruiting guides, process documentation, and practical resources to support effective hiring decisions.
Provide hiring managers with regular updates on requisition progress, candidate activity, outstanding feedback, and hiring priorities.
Promote consistent, structured, and effective hiring practices across departments.
Assist with onboarding new hires by coordinating required documentation, communicating process steps, and supporting the transition from accepted offer to start date.
Partner with HR, hiring managers, and other internal stakeholders to ensure onboarding activities are completed in a timely and organized manner.
Track outstanding pre-employment and onboarding requirements, escalating delays or issues as appropriate.
Identify opportunities to improve coordination between recruiting, offer acceptance, and onboarding processes.
Partner with Procurement to coordinate the review, preparation, and processing of staffing agency contracts and related documentation.
Track the status of staffing agency agreements and follow up with relevant stakeholders to facilitate timely completion.
Coordinate with recruiting leadership, Procurement, and other stakeholders to support compliance with vendor onboarding and contracting procedures.
Assist with maintaining consistent administrative processes for staffing agency engagement and related recruiting expenditures.