Flight Coordinator

EXCLUSIVE JETS LLC•Raleigh, NC

4d•Onsite

About The Position

The Flight Coordinator coordinates and communicates timely, accurate, and efficient flight assignments to crewmembers. The role supports flight operations by arranging crew and passenger travel and trip logistics, maintaining accurate scheduling and operational updates, and ensuring that flight documentation and regulatory requirements are met. The coordinator monitors operational conditions and communicates information that may affect the schedule to relevant departments and stakeholders. The position works in a typical office and computer lab environment with frequent interruptions and possible exposure to loud noise from aircraft machinery and jet engines. Some travel is required, at less than 10%. The schedule is a 4-on, 4-off shift, and the employee must be available and flexible to work variable shifts, including weekends and holidays.

Requirements

High school diploma or equivalent.
Excellent prioritization and coordination skills in a fast-paced environment.
Creative problem-resolution skills.
Ability to develop and maintain long-term relationships with internal and external customers.
Excellent written and verbal communication skills.
Self-motivation, initiative, interpersonal skills, effective time management, attention to detail, adaptability, and accountability.
Ability to reason, connect ideas, learn quickly, identify and solve problems, memorize information, and multitask.
Basic understanding of computer applications and data entry.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Availability and flexibility to work variable shifts, including weekends and holidays.
Authorization to work lawfully in the United States and ability to provide two forms of federal identification.
Successful completion of a comprehensive pre-employment background check, including verification of employment, education, criminal history, and other relevant information.

Nice To Haves

Bachelor's degree in aviation or equivalent experience.
Knowledge of business jet performance capabilities.

Responsibilities

Coordinate and communicate timely, accurate, and efficient flight assignments to crewmembers.
Support crewmembers with airline travel and rental car arrangements and accurately record movements in the scheduling system.
Update the tactical operations board promptly and notify affected departments of changes.
Verify that aircraft weight and balance comply with operational standards.
Assist crewmembers with flight adjustments when disruptions occur.
Ensure crewmembers are accurately briefed or re-briefed on assigned duties in accordance with the Operations Manual, Operations Specifications, company policies and procedures, Federal Aviation Regulations, and department guidelines.
Ensure required trip sheets and other trip documents are sent to and received by the appropriate flight department or crewmembers.
Ensure each flight segment meets applicable customs, immigration, agriculture, international handling, and foreign government requirements.
Accurately and promptly track flights for the flyExclusive fleet and suppliers providing lift, and share information efficiently with client services, scheduling, and other interested parties.
Obtain, monitor, track, and disseminate operational restrictions, including NOTAMs, AROs, noise restrictions, FBO operating hours, and airport capabilities.
Proactively monitor weather, air traffic control status, and other potential schedule interruptions, and notify relevant parties as necessary.
Coordinate trip logistics for crew and passengers, including catering, hotels, ground transportation, and airline services.
Compile and analyze dispatch-function data and prepare reports as required.
Maintain knowledge of applicable company manuals, FAA and international regulations, company operations specifications, policies, procedures, and other information relevant to the role.
Perform other duties as assigned by management.