Fleet Services Administrative Clerk

Hertz • Newark, NJ

7d

About The Position

The Fleet Services Administrative Clerk supports vehicle registration, titling, fleet documentation, and administrative operations. The position tracks and maintains Manufacturer Statements of Origin (MSOs), processes vehicle registrations through DMV systems, manages license plate inventory, and maintains fleet-system records. It also supports vehicle deliveries by managing Bills of Lading, distributing license plates, completing vehicle installations in fleet systems, and filing related documents. The role is covered by a union agreement and subject to union initiation fees and monthly dues.

Requirements

• High School Diploma or GED.
• Ability to work efficiently under tight deadlines and prioritize multiple tasks.
• Strong multitasking, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Self-motivation and strong attention to detail.
• Team-oriented approach and willingness to support colleagues.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite and willingness to learn new systems.
• Ability to work overtime as business needs require.

Responsibilities

• Track and maintain accountability for Manufacturer Statements of Origin (MSOs).
• Verify MSO assignments to locations and arrange reassignment when needed.
• Maintain accurate ownership of documentation and records.
• Process vehicle registrations using DMV systems and terminals.
• Ensure compliance with state DMV regulations and reporting requirements.
• Organize, package, file, and manage license plate inventory.
• Create and maintain license plate assets in fleet management systems.
• Scan and electronically file registration and titling documents.
• Perform additional registration and titling duties as assigned.
• Maintain records and accountability for Bills of Lading (BOLs).
• Retrieve and distribute license plates for vehicle deliveries and maintenance activities.
• Complete vehicle installations in fleet systems and print key tags.
• Ensure license plates are organized by vehicle location.
• Scan and file Bills of Lading and related documentation.
• Communicate issues promptly to supervisors.
• Resolve registration, titling, and documentation discrepancies.
• Collaborate with team members to support efficient fleet operations.

Benefits

• Discount on Hertz rentals.
• Paid time off.
• Medical, dental, and vision plan options.
• Retirement programs, including 401(k) employer matching.
• Paid parental leave and adoption assistance.
• Employee Assistance Program for employees and family.
• Educational reimbursement and discounts.
• Voluntary insurance programs, including pet, legal/identity theft, and critical illness coverage.
• Perks and discounts, including theme park tickets and gym discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED