Administrative Clerk

McAlister Institute for Treatment & Education • El Cajon, CA

6d • Onsite

About The Position

McAlister Institute is seeking a highly organized, detail-oriented Administrative Clerk to support operations and client service within its programs. The role provides administrative support to the Program Manager and program staff, manages client and program documentation, assists with scheduling and reception, and helps maintain an orderly, welcoming, and safe facility. This is an on-site position in San Diego.

Requirements

• High school diploma or GED required.
• At least 2 years of administrative or clerical experience with demonstrated attention to detail.
• Strong computer and paperwork skills, including the ability to manage documentation and records effectively.
• Excellent verbal and written communication skills.
• Strong time-management, organizational, and teamwork abilities.
• Reliable transportation.
• Legally authorized to work in the United States at the time of application; visa sponsorship is not available.
• Must pass pre-employment screening, including references, education verification, criminal background investigation, drug test, and negative TB test; applicants must have at least one year clear of probation or parole.
• A pre-employment physical examination and post-offer background check are required.

Nice To Haves

• Bilingual proficiency is highly preferred.

Responsibilities

• Uphold and promote McAlister Institute’s mission, philosophy, values, and direction.
• Provide administrative support to the Program Manager and program staff.
• Answer phones and provide front desk and reception coverage.
• Schedule client orientations and follow up on attendance.
• Prepare and manage letters, reports, certificates, and other documentation.
• Maintain client flow logs, peer review logs, and UA (drug testing) logs.
• Assemble orientation packets and update program resource materials.
• Order supplies and maintain supply inventory and storage.
• Maintain and archive client files, ensuring proper file breakdown and organization.
• Help ensure a clean, welcoming, and safe facility environment.
• Perform other duties as needed.
• Comply with agency and contract requirements related to trainings, public health, certifications, and reporting.

Benefits

• 13 paid annual holidays, including the employee’s birthday.
• 12 paid vacation days and paid sick leave.
• Public Service Loan Forgiveness eligibility.
• 403(b) retirement plan with up to 6% employer match.
• Health insurance through Sharp, available the first of the month following 30 days of employment.
• Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED