Administrative Clerk

Chugach Government Solutions•Dededo, GU

6d•Onsite

About The Position

The Administrative Clerk provides overall administrative and organizational support to the Facilities Department, maintaining a close and highly responsive relationship with the daily activities of management and associated staff. The role involves developing and maintaining positive, professional relationships with internal and external customers and handling confidential information. The Administrator is expected to think critically and work independently to achieve results without day-to-day guidance. This is an onsite position located in Dededo, Guam. The listed pay rate is $20.67.

Requirements

High school graduate or equivalent GED.
At least 3 years of experience successfully supporting senior leadership or management.
Demonstrated history of reliability, responsibility, and ability to perform the essential duties and job functions.
At least 1 year of experience maintaining confidential information and generating correspondence, reports, and records.
Ability to operate office equipment, including telephones, copy machines, fax machines, printers, and computers.
Ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
High attention to detail and demonstrated excellence in diplomatic, organizational, time-management, critical-thinking, and interpersonal skills.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Mature judgment and ability to work with minimal supervision.
U.S. citizenship.
Valid state driver’s license.
Ability to lift 50 pounds.

Nice To Haves

College degree in a related field.
Experience and understanding of government contracts, correspondence, reports, and records.
Experience in a Facilities Management, Construction, and/or Maintenance environment.

Responsibilities

Respond to visitors, calls, and inquiries; determine which requests need to be escalated or rerouted.
Serve as the point of contact and liaison for activities within the assigned department; maintain recurring internal reports, purchasing transactions, correspondence, and training activities.
Maintain Outlook calendars, make appointments, and arrange meeting rooms.
Attend meetings; anticipate and assemble materials; generate agendas and minutes; and distribute them according to standard practice and requests.
Assist in developing and implementing standard operating procedures.
Prepare reports, summaries, or replies to inquiries by selecting relevant information from various sources.
Coordinate interdepartmental communications and activities.
Plan and organize work to meet deadlines and perform a variety of tasks within a single day.
Assist the Procurement Department in resolving concerns and communicate results.
Support the Call Center with incoming emergency and urgent customer calls.
Support other department staff as needed or directed.
Occasionally operate customer and company vehicles and/or other equipment safely.
Follow established company safety and personnel policies and standard procedures.
Perform other duties as assigned.