Fleet Operations Coordinator
About The Position
Element Fleet Management is seeking a Fleet Operations Coordinator to oversee fleet activities for a major client. The role coordinates vehicle maintenance, repairs, cleaning, detailing, fueling, and readiness; manages vendor relationships; maintains accurate fleet records; and ensures vehicles remain operational and meet company standards. The coordinator works with clients, vendors, and internal teams to meet service expectations, support account needs, monitor costs, and improve fleet performance and customer satisfaction. This is a hands-on, onsite operational role in San Jose, California. It involves regular interaction with clients, vendors, and operational teams, and may require working outdoors and around vehicles. The schedule may include occasional weekends and holidays based on business needs. The position is contract to hire, with pay of $20.00–$26.00 per hour.
Requirements
- High school diploma or GED.
- 1–2 years of experience in fleet management, vehicle rental, transportation, logistics, or related operations.
- Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
- Ability to drive vehicles and perform duties involving standing, walking, and vehicle inspections throughout the day.
- Strong organizational and time-management skills.
- Excellent communication and problem-solving abilities.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong customer-service and relationship-building skills.
- Ability to coordinate multiple vendors and service providers effectively.
- Attention to detail and commitment to maintaining accurate records.
- Adaptability and flexibility in a dynamic operational environment.
- Ability to identify opportunities for operational improvement and cost savings.
- Team-oriented approach focused on client needs and business goals.
- Comfort working outdoors and around vehicles as needed.
- Availability to work occasional weekends and holidays based on business needs.
Nice To Haves
- Customer service, account management, or client-facing experience.
Responsibilities
- Oversee a fleet of vehicles for a major client account.
- Conduct vehicle inspections before and after service activities.
- Coordinate vehicle cleaning, detailing, fueling, and overall readiness.
- Schedule maintenance, mechanical repairs, and body work with third-party vendors.
- Track and maintain accurate records of fleet activities and vehicle status updates.
- Work with customers and vendors to keep vehicles operational and meet service expectations.
- Monitor fleet costs and identify opportunities to improve efficiency and reduce expenses.
- Provide ongoing account support and build strong client relationships.
- Coordinate communications between clients, vendors, and internal teams regarding fleet needs.
- Ensure vehicles comply with company standards and operational requirements.
- Support process-improvement initiatives to enhance fleet performance and customer satisfaction.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Critical illness, accident, and hospital coverage
- 401(k) retirement plan with pre-tax and Roth post-tax contribution options
- Voluntary life and AD&D insurance for employees and dependents
- Short- and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time off/leave, including PTO, vacation, or sick leave
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
