Fleet Operations Coordinator
About The Position
The Fleet Operations Coordinator supports fleet operations by coordinating vehicle movements, working with transportation vendors, and maintaining accurate records. The role uses Excel and approved AI tools such as Claude to investigate discrepancies, retrieve and compare information across emails and files, prepare reports, and reduce repetitive work. SIXT provides training on its logistics processes and systems; prior logistics experience is welcome but optional. The position is based in SIXT’s Tulsa office and is full-time, in office, Monday through Friday, from 9 a.m. to 5 p.m. The company describes itself as a global mobility service provider with around 9,000 employees worldwide.
Requirements
- At least one year of experience in an administrative role.
- Comfort working with large, changing spreadsheets and using Excel tools such as XLOOKUP or VLOOKUP, conditional formatting, and filters to compare records, identify errors, and organize data.
- Be able to describe an example from work, school, or a personal project of using AI to complete a task, and explain how the result was checked.
- Investigate issues, test solutions, communicate findings, and know when to request input or escalate an issue.
- Manage competing priorities, follow through on open items, and communicate clearly with vendors and internal teams.
- Be able to work 40 hours per week in the Tulsa office.
- Be at least 18 years old.
- Be authorized to work in the United States without requiring sponsorship now or in the future.
Nice To Haves
- Prior logistics experience is welcome but optional.
Responsibilities
- Use Claude and other approved tools to prepare reports, summarize email threads into action items, compare information across Excel, Word, and PowerPoint files, and flag inconsistencies for review.
- Review open orders and fleet records in Excel, compare information across files, and investigate discrepancies.
- Verify AI-generated findings against source information before updating records or sharing results.
- Identify recurring manual steps, test ways to simplify or automate them, and help explore connections between workflows across systems.
- Schedule and track vehicle movements for new arrivals, sales, and recoveries.
- Follow up with vendors and internal teams when vehicle movement plans change.
- Manage the shared transportation inbox and respond to requests.
- Process vendor invoices and maintain purchase orders and supporting documentation.
Benefits
- Medical, dental, and vision coverage.
- 401(k) options.
- Short Term Disability and Long Term Disability benefits.
- Basic Life and Supplemental Life benefits.
- Generous paid vacation.
- Career growth opportunities across the expanding global organization.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
