Fleet Operations Coordinator
About The Position
Element Fleet Management is seeking motivated and detail-oriented Fleet Operations Coordinators to support one of its largest fleet programs. The role supports efficient fleet operations by helping ensure vehicles are maintained, available, and operating effectively while providing support to clients and stakeholders. It combines office-based administrative work with hands-on operational responsibilities across multiple client locations. The posting identifies San Jose, California as the role location in its opening, but later states that this contract-to-hire position is based in New Castle, Delaware.
Requirements
- 1–2+ years of experience in fleet management, vehicle rental, transportation, or logistics.
- Experience coordinating vehicle maintenance, repairs, or vendor services.
- Strong customer service and relationship management skills.
- Proficiency with Microsoft Excel and data entry.
- Ability to prioritize multiple tasks and work independently.
- Strong communication and organizational skills.
- Comfort with driving vehicles and being on one's feet throughout the workday.
- Availability to work occasional weekends and holidays as business needs require.
Nice To Haves
- Experience working in a fleet, rental car, transportation, or logistics environment.
- B2B customer service or account management experience.
- Associate's or bachelor's degree in business or a related field.
- Experience working with multiple locations or vendor networks.
Responsibilities
- Manage day-to-day fleet operations and vehicle availability.
- Perform pre- and post-service vehicle inspections.
- Coordinate vehicle detailing, cleaning, and refueling activities.
- Schedule vehicle maintenance and repair work with third-party vendors.
- Track fleet activities and maintain accurate records.
- Build relationships with customers, vendors, and internal teams.
- Provide ongoing account support and resolve operational issues.
- Identify opportunities for process improvements and cost savings.
- Support fleet health, utilization, and operational efficiency.
- Use Excel and other Microsoft Office applications for reporting and documentation.
Benefits
- Competitive compensation and benefits upon conversion.
- Medical, dental, and vision coverage may be available if eligible.
- Critical illness, accident, and hospital coverage may be available if eligible.
- 401(k) retirement plan, with pre-tax and Roth post-tax contributions, may be available if eligible.
- Voluntary life and AD&D insurance for employees and dependents may be available if eligible.
- Short- and long-term disability coverage may be available if eligible.
- Health Spending Account (HSA) may be available if eligible.
- Transportation benefits may be available if eligible.
- Employee Assistance Program may be available if eligible.
- Time off/leave, including PTO, vacation, or sick leave, may be available if eligible.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
