Fleet Operations Coordinator

SIXT•Tulsa, OK

1d•Onsite

About The Position

The Fleet Operations Coordinator supports SIXT’s fleet operations by coordinating vehicle movements, working with transportation vendors, and maintaining accurate records. The role uses Excel and approved AI tools such as Claude to prepare reports, summarize email threads, compare information across files, investigate discrepancies, and reduce repetitive work. SIXT provides training on its logistics processes and systems; prior logistics experience is welcome but optional. This position is based in SIXT’s Tulsa office and is full-time, in office, Monday through Friday, 9 a.m. to 5 p.m., for 40 hours per week. Applicants must be at least 18 years old and authorized to work in the United States without current or future sponsorship.

Requirements

At least one year of experience in an administrative role.
Comfort working with large, changing spreadsheets and using Excel tools such as XLOOKUP or VLOOKUP, conditional formatting, and filters to compare records, spot errors, and organize data.
An example of using AI in work, school, or a personal project to complete a task, and the ability to explain how the result was checked.
Ability to investigate problems, test solutions, communicate findings, and know when to seek input or escalate an issue.
Ability to manage competing priorities, follow through on open items, and communicate clearly with vendors and internal teams.
Ability to work 40 hours per week in the Tulsa office, be at least 18 years old, and work in the United States without requiring sponsorship now or in the future.

Nice To Haves

Prior logistics experience is welcome but optional.

Responsibilities

Use Claude and other approved tools to prepare reports, summarize email threads into action items, compare information across Excel, Word, and PowerPoint files, and flag inconsistencies for review.
Use Excel to review open orders and fleet records, compare information across files, investigate discrepancies, and verify AI-generated findings against source material before updating records or sharing results.
Identify recurring manual steps, test ways to simplify or automate them, and help explore connections between workflows across systems.
Schedule and track vehicle movements for new arrivals, sales, and recoveries; follow up with vendors and internal teams when plans change.
Manage the shared transportation inbox, respond to requests, process vendor invoices, and maintain purchase orders and supporting documentation.