Fleet Operations Coordinator
About The Position
The Fleet Operations Coordinator supports the team responsible for keeping SIXT’s fleet moving. The role coordinates vehicle movements, works with transportation vendors, maintains accurate records, and uses Excel and approved AI tools such as Claude to investigate discrepancies, gather information from emails and files, and reduce repetitive work. SIXT provides training on its logistics processes and systems; prior logistics experience is welcome but optional. This is a full-time, in-office position in Tulsa, Oklahoma, with a Monday–Friday schedule from 9 a.m. to 5 p.m. Compensation is $17–$19 per hour, depending on experience. The role requires the ability to work 40 hours per week in the Tulsa office, be at least 18 years old, and be authorized to work in the United States without current or future sponsorship.
Requirements
- At least one year of experience in an administrative role.
- Comfort working with large, changing spreadsheets and using Excel tools such as XLOOKUP or VLOOKUP, conditional formatting, and filters to compare records, identify errors, and organize data.
- An example from work, school, or a personal project of using AI to complete a task, and the ability to explain how the result was checked.
- Ability to investigate issues, test solutions, share findings, and recognize when to ask for input or escalate an issue.
- Ability to manage competing priorities, follow through on open items, and communicate clearly with vendors and internal teams.
- Ability to work 40 hours per week in the Tulsa office.
- At least 18 years old.
- Authorized to work in the United States without requiring sponsorship now or in the future.
Nice To Haves
- Prior logistics experience is welcome but optional.
Responsibilities
- Use Claude and other approved tools to prepare reports, summarize email threads into action items, compare information across Excel, Word, and PowerPoint files, and flag inconsistencies for review.
- Review open orders and fleet records in Excel, compare information across files, investigate discrepancies, and verify AI-generated findings against source material before updating records or sharing results.
- Identify recurring manual steps, test ways to simplify or automate them, and help explore how workflows can connect across systems.
- Schedule and track vehicle movements for new arrivals, sales, and recoveries; follow up with vendors and internal teams when plans change.
- Manage the shared transportation inbox, respond to requests, process vendor invoices, and maintain purchase orders and supporting documentation.
Benefits
- Medical, dental, and vision coverage.
- 401(k) options.
- Short-term disability and long-term disability benefits.
- Basic life and supplemental life benefits.
- Generous paid vacation.
- Career growth opportunities across the global organization.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
