Fleet Manager

Parsons•Kansas City, KS

About The Position

Parsons is seeking a Fleet Manager for its Federal Solutions team. The Fleet Manager serves as the first point of contact for fleet-related questions and issues and helps ensure vehicles and drivers are onboarded, maintained in company systems, compliant with registration requirements, and managed throughout the vehicle lifecycle. The role works with drivers, managers, regional leadership, vendors, dealerships, transportation providers, the Fleet Management Company, and other internal and external stakeholders. The position supports driver onboarding and offboarding, vehicle assignments and returns, vehicle additions and removals, registration and documentation, fleet systems, telematics, vehicle transfers, reporting, inventories, utilization reviews, and data analysis. It also supports the development and continuous improvement of fleet policies, procedures, and processes, while maintaining the confidentiality of driver, vehicle, and company information.

Requirements

Bachelor’s degree in business administration or a related field, or equivalent.
At least five years of professional experience in a corporate fleet department or fleet management environment.
Experience supporting or administering a fleet of 100 or more vehicles.
Strong knowledge of DOT regulations, Hours of Service (HOS), and safety requirements.
Demonstrated experience managing driver onboarding and offboarding activities.
Experience administering vehicle assignments, returns, transfers, and other vehicle lifecycle activities.
Experience managing vehicle registrations, renewals, documentation, and compliance requirements.
Familiarity with fleet management systems and telematics platforms.
Strong organizational skills and ability to manage multiple priorities and deadlines simultaneously.
Strong attention to detail and accuracy in data entry and record maintenance.
Ability to work independently, exercise sound judgment, and make timely decisions.
Effective written and verbal communication skills.
Knowledge of analytical techniques, administrative and management methods, budgets, and other administrative areas.
Strong customer service and relationship-management skills.
Ability to work effectively with drivers, managers, regional leadership, vendors, dealerships, transportation providers, and external partners.

Nice To Haves

Certified Automotive Fleet Manager (CAFM) credential.
Previous experience working with Enterprise Fleet Management or a similar Fleet Management Company.
Experience supporting a geographically dispersed or nationwide vehicle fleet.
Experience working with telematics platforms and fleet utilization reporting.
Experience with fleet analytics, reporting, and data reconciliation.
Experience with toll management platforms.
Experience identifying process improvements and supporting operational change initiatives.
Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Teams.

Responsibilities

Serve as the Fleet Department’s first point of contact for drivers, managers, and internal stakeholders, and provide guidance on fleet policies, procedures, systems, and processes.
Manage fleet-related driver onboarding and offboarding, including driver setup, vehicle assignments and returns, required documentation, system enrollment, and updates.
Coordinate additions of new vehicles to the fleet and ensure required vehicle information is accurately entered into fleet management and internal systems.
Coordinate vehicle delivery and assignment with drivers, internal stakeholders, dealerships, and the Fleet Management Company.
Manage vehicle offboarding activities, including returns, transfers, disposals, and removal from fleet systems.
Maintain accurate vehicle and driver records throughout the vehicle lifecycle.
Use established systems to manage driver and vehicle information, registrations, lifecycle activities, and other fleet functions.
Coordinate vehicle transfers with drivers, regional leadership, transportation providers, dealerships, and other stakeholders.
Recommend practical, cost-effective solutions for vehicle movement, assignments, and operational needs.
Monitor the telematics platform and assist with driver- and vehicle-related issues; identify potential issues, discrepancies, or connectivity concerns and take appropriate action or escalate them.
Review vehicle connectivity, mileage, location, utilization, and other fleet data as required.
Serve as a primary day-to-day contact for the program’s Fleet Management Company.
Assist with fleet reporting, vehicle inventories, utilization reviews, and data analysis.
Support the development, implementation, and continuous improvement of fleet policies, processes, and procedures.
Maintain confidentiality of driver, vehicle, and company information.
Perform other duties and responsibilities as assigned.