Transportation Services - Fleet Manager

Colorado State University • Fort Collins, CO

2d

About The Position

The Fleet Manager leads a team of 20, including two direct supervisor reports and seasonal student staff, and operates two maintenance facilities on separate campuses, a customer service office, a parts department, and onsite fueling. Under the direction of the Director of Active Transportation, the position contributes to planning and develops annual operating budgets for Fleet Services in support of departmental and university objectives.

The manager oversees day-to-day operations for the University’s approximately 800-unit vehicle fleet and Fleet Services’ administrative, maintenance, parts, rental, shuttle, and charter bus functions. The role manages staffing, resources, expenditures, inventory, fleet systems, vehicle utilization, and service delivery, while collaborating with university stakeholders and seeking external partnerships to optimize revenue.

The position requires a bachelor’s degree or equivalent relevant preparation, at least five years of progressively responsible fleet management or operations experience, and experience in customer service, financial or procurement systems, budgeting or cost analysis, and staff leadership. A valid driver’s license and CAFM accreditation at hire or within 24 months of appointment are required. The position is subject to criminal and motor vehicle background checks. Applications must be received by 11:59 p.m. MT on November 30, 2026.

Requirements

• Bachelor’s degree, or an equivalent combination of relevant education, credentials, certifications, training, and/or progressively responsible work experience in fleet management or fleet operations.
• Five or more years of progressively responsible experience in fleet management or fleet operations.
• Demonstrated experience using fleet management software, such as asset management, maintenance/work-order, telematics, or fuel management systems, or comparable operational systems.
• Five or more years of experience providing customer service or operational support to stakeholders.
• Experience using financial management, procurement, or enterprise resource planning (ERP) systems to support operational activities.
• Experience with budgeting, financial analysis, or operating cost analysis, including calculating costs, preparing financial estimates, or analyzing expenditures to support operational decisions.
• Four or more years of experience in staff supervision and leadership.
• Valid driver’s license.
• CAFM accreditation at time of hire, or successful attainment of CAFM certification within 24 months of appointment.
• Successful completion of a pre-employment criminal background check and a motor vehicle background check.
• Applicants must clearly demonstrate that they meet each minimum qualification.

Nice To Haves

• Bachelor’s degree in business or management.
• Fleet management experience in a university, government, or public-sector setting.
• Experience developing charge-out, billing, or recharge rates for fleet or transportation services.
• Experience with Kuali, Workday, or comparable university or government financial systems.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.

Responsibilities

• Manage day-to-day operations for the University’s vehicle fleet of approximately 800 units, including vehicle purchases, leasing, rental reservations, and vehicle replacement and disposition.
• Oversee Fleet Services units, including administration, maintenance, the parts warehouse, vehicle rentals, shuttle operations, and charter bus service; establish priorities and manage staffing and resources while ensuring compliance with University policies and procedures.
• Manage operational expenditures for equipment, tools, facility repairs, and fleet-related needs to support safe, efficient, and reliable operations.
• Oversee parts inventory processes and implement fleet management systems for fuel tracking, work orders, billing, and operational reporting.
• Analyze fleet utilization and vehicle needs, enforce fleet standards, and recommend or coordinate reductions, reassignments, or disposal of underutilized or oversized vehicles to support operational efficiency and sustainability goals.
• Supervise, support, and develop a customer-focused team through direction, training, coaching, and performance feedback.
• Collaborate with departments and colleges to support the University’s mission.
• Seek external partnerships to optimize Fleet Services revenue generation.
• Contribute to planning efforts and develop annual operating budgets for Fleet Services.
• Perform other related duties as assigned.

Benefits

• The posting describes a robust benefits package, a collaborative atmosphere, and a focus on work-life balance; it refers applicants to separate benefits information for details.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager