Transportation Services - Fleet Manager

Colorado State University • Fort Collins, CO

3d • $90,000 - $110,000

About The Position

The Fleet Manager is a fleet management professional who leads a team of approximately 20, including two direct supervisor reports and seasonal student staff. The position operates two maintenance facilities on separate campuses, a customer service office, a parts department, and onsite fueling. Under the direction of the Director of Active Transportation, the Fleet Manager contributes to planning and develops annual operating budgets for Fleet Services in support of departmental and university objectives.

The role manages day-to-day operations for the University’s approximately 800-vehicle fleet and oversees Fleet Services units covering administration, maintenance, parts, rentals, shuttle operations, and charter bus service. It manages resources, staffing, operational expenditures, fleet utilization, inventory processes, and fleet management systems while supporting safe, efficient, reliable, and customer-focused service. The position also collaborates with university departments and colleges and seeks external partnerships to optimize revenue generation.

The position directly supervises two full-time state classified positions and oversees additional classified employees, administrative professionals, bus and shuttle drivers, and seasonal student employees. Employment conditions include a pre-employment criminal background check, a motor vehicle background check, a valid driver’s license, and CAFM accreditation at hire or successful certification within 24 months of appointment. The salary range is $90,000 to $110,000. Applications and documents must be received by 11:59 p.m. MT on 11/30/26.

Requirements

• Bachelor’s degree, or an equivalent combination of relevant education, credentials, certifications, training, and/or progressively responsible work experience in fleet management or fleet operations.
• Five or more years of progressively responsible experience in fleet management or fleet operations.
• Demonstrated experience using fleet management software, such as asset management, maintenance/work-order, telematics, or fuel management systems, or comparable operational systems to support fleet operations.
• Five or more years of experience providing customer service or operational support to stakeholders.
• Experience using financial management, procurement, or enterprise resource planning (ERP) systems to support operational activities.
• Experience with budgeting, financial analysis, or operating cost analysis, including calculating costs, preparing financial estimates, or analyzing expenditures to support operational decisions.
• Four or more years of experience in staff supervision and leadership.
• Valid driver’s license.
• CAFM accreditation at time of hire, or successful attainment of CAFM certification within 24 months of appointment.
• Must complete a pre-employment criminal background check and a motor vehicle background check.
• Applicants must clearly demonstrate how their work experience meets each minimum qualification; applications that do not demonstrate all minimum qualifications will be screened out.

Nice To Haves

• Bachelor’s degree in business or management.
• Fleet management experience in a university, government, or public-sector setting.
• Experience developing charge-out, billing, or recharge rates for fleet or transportation services.
• Experience with Kuali, Workday, or comparable university or government financial systems.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.

Responsibilities

• Manage day-to-day operations for the University’s approximately 800-unit vehicle fleet, including vehicle purchases, leasing, rental reservations, and vehicle replacement and disposition.
• Oversee Fleet Services operations, including administration, maintenance, the parts warehouse, vehicle rentals, shuttle operations, and charter bus service; set priorities and manage staffing and resources while ensuring compliance with University policies and procedures.
• Manage operational expenditures for equipment, tools, facility repairs, and fleet-related needs.
• Oversee parts inventory processes and implement fleet management systems for fuel tracking, work orders, billing, and operational reporting.
• Analyze fleet utilization and resource needs, enforce fleet standards, and recommend or coordinate reduction, reassignment, or disposal of underutilized or oversized vehicles to support efficiency and sustainability goals.
• Supervise, support, and develop a customer-focused team through direction, training, coaching, and performance feedback.
• Collaborate with university departments and colleges to support the university’s mission.
• Seek external partnerships to optimize revenue generation for Fleet Services.
• Contribute to planning efforts and develop annual operating budgets for Fleet Services under the direction of the Director of Active Transportation.
• Perform other related duties as assigned.

Benefits

• Colorado State University describes its benefits package as robust and highlights a collaborative atmosphere and a focus on work-life balance. Further benefit details are referenced through linked resources in the posting.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager