Fleet Manager

Endurance Lift Solutions•Gainesville, TX

About The Position

Manages compliance, cost control, and operational readiness for the vehicle and trailer fleet supporting two oil and gas production service divisions. The fleet includes approximately 500 light-duty and medium-duty vehicles, 600 trailers, and 40 DOT-regulated units. The Fleet Manager reports to senior management and operations leadership and works closely with Operations, HSE, Finance, Supply Chain, and field leadership. The role oversees fleet administration and strategy, asset records and utilization, procurement and lifecycle management, vehicle and trailer availability, registrations and permits, telematics, fuel programs, IFTA reporting, DOT compliance support, and TERO-related vehicle requirements. It also includes annual physical fleet audits, monthly management reporting, vendor management, process improvement, and support for annual operating and capital budgets. The position supports field-based oil and gas service operations in a fast-paced environment. Periodic travel is necessary to company facilities, field locations, dealerships, vendor locations, and operating areas on tribal lands.

Requirements

At least five years of experience in fleet management, transportation, equipment, or a related operational field.
Experience managing a large light-duty and medium-duty fleet across many locations.
Experience with vehicle procurement, registration, licensing, and fleet lifecycle management.
Experience administering telematics and GPS fleet management systems.
Maintain a clean driving record in accordance with the company insurance policy.
Working knowledge of DOT and FMCSA fleet compliance requirements.
Knowledge of IFTA reporting requirements and mileage and fuel reconciliation.
Good understanding of fuel card administration and fuel cost management.
Strong analytical skills, including the ability to identify trends and exceptions in large fleet data sets.
Proficiency with Microsoft Excel and fleet reporting tools.
Ability to clearly explain fleet performance, financial data, and compliance risks to senior management.
Strong organizational skills and ability to manage multiple deadlines, renewals, vendors, and priorities.
Skills in vendor management, procurement, negotiation, and process improvement.
Ability to work with corporate leadership and field personnel.

Nice To Haves

Oil and gas service industry experience.
Experience with fleets operating across many states and remote field locations.
Direct experience with Samsara.
Experience with TERO requirements and fleet operations on tribal lands and reservations.
Experience managing DOT-regulated commercial vehicles.
Experience conducting large physical fleet and asset audits.
Familiarity with fleet management systems, fuel card platforms, ERP systems, and procurement systems.

Responsibilities

Manage daily administration and strategic oversight of the vehicle and trailer fleet.
Maintain accurate asset records, including assignments, locations, specifications, ownership or lease data, mileage, registration status, and lifecycle data.
Monitor utilization and identify underutilized, overutilized, or unnecessary assets.
Coordinate fleet transfers, additions, replacements, disposals, and reassignments between operating locations.
Establish and maintain fleet standards for vehicle classes, specifications, equipment, and replacement cycles.
Ensure vehicles and trailers are available and configured for field operations.
Manage vehicle procurement from operational request through specification, sourcing, ordering, delivery, upfitting, registration, and deployment.
Coordinate with dealerships, manufacturers, leasing companies, upfitters, and other fleet vendors.
Recommend vehicle replacements using age, mileage, maintenance cost, utilization, condition, and operational needs.
Manage disposal of retired vehicles and equipment to maximize residual value, and remove disposed assets from company records, insurance, registrations, telematics, and fuel programs.
Administer the Samsara telematics platform; audit vehicle and driver assignments, GPS devices, mileage, utilization, and asset status; investigate device and reporting issues; and add or remove vehicles promptly.
Use telematics data to support driver safety and compliance initiatives with Operations and HSE leadership.
Administer fuel cards and fleet fuel programs; monitor transactions for exceptions; reconcile vehicle, driver, and fuel card assignments; and analyze fuel costs and consumption.
Identify ways to reduce fuel consumption, idle time, operating costs, and fleet waste.
Complete monthly IFTA reports, validate mileage, jurisdictional travel, and fuel purchase data, reconcile data sources, investigate discrepancies, and maintain required records.
Ensure DOT-regulated units have required registrations, permits, inspections, documents, and vehicle records; coordinate with HSE and Safety; monitor expirations; and assist with DOT and fleet audits.
Oversee vehicle and trailer titles, registrations, license plates, permits, and renewals across operating states; maintain tracking systems and resolve discrepancies; ensure new assets are registered before entering service.
Manage TERO and vehicle compliance requirements for operations on tribal lands and reservations, including permits, registrations, stickers, access documents, authorized-vehicle records, and expiration monitoring.
Plan and conduct an annual company-wide fleet audit covering vehicles, trailers, DOT units, registrations, telematics, fuel cards, and assigned assets.
Verify physical assets and related identifiers, locations, assignments, telematics status, and fuel card assignments against fleet records; document discrepancies and assign corrective actions.
Present annual audit results, risks, and recommended corrective actions to senior management, and develop controls and procedures to maintain accurate fleet data.
Prepare and present monthly fleet reports covering fleet size, utilization, fuel cost, cost per mile, idle time, mileage, maintenance cost, downtime, additions and disposals, replacement status, compliance, exceptions, and capital spending.
Identify trends, exceptions, risks, and cost savings, and provide management recommendations.
Evaluate fleet policies, procedures, vendors, and technology to improve efficiency and reduce costs; identify opportunities for consolidation, improved utilization, reduced idle time, fuel efficiency, and better replacement cycles.
Negotiate with and manage fleet vendors, including dealerships, leasing companies, fuel providers, registration vendors, telematics providers, and upfitters.
Help develop annual fleet operating and capital budgets.