Fleet Coordinator

Hotwire Communications Ltd • Fort Lauderdale, FL

6d

About The Position

The Fleet Coordinator oversees the day-to-day operations and maintenance of fleet vehicles and associated equipment, ensuring compliance with company policies and State regulations. The role requires service writer or rental car experience. The coordinator manages vehicle safety and compliance processes, maintenance and fuel records, inspections, registrations and titles, telematics, database information, and vehicle transfers. The position also supports vehicle maintenance and handles related violations as needed.

The successful candidate provides strong internal and external customer service and brings advanced computer literacy, including strong proficiency in Excel. A high school diploma is required; an associate’s degree is preferred.

Requirements

• Must have service writer or rental car experience.
• High school diploma required.
• At least one year of experience in a fleet program with at least 200 vehicles, or related experience in an administrative support role.
• Passion for white-glove customer service.
• Advanced computer literacy, including strong proficiency in Excel.
• Strong internal and external customer service orientation.

Nice To Haves

• Associate’s degree preferred.
• Experience in a service provider company is a plus.

Responsibilities

• Ensure proper safety policies and procedures are in place and followed, including monitoring fleet drivers’ MVR records.
• Search MVR records using the approved background program.
• Ensure department compliance with safety and environmental regulations.
• Monitor expenditures; maintain records and files; and prepare reports.
• Maintain a comprehensive understanding of DOT/DMV regulations affecting JP Thomas and vehicle operations.
• Review fuel and maintenance transactions for policy compliance, emerging trends, and corrective actions.
• Conduct vehicle inspections alongside field managers.
• Schedule vehicles and complete final assessments of vehicle condition.
• Process, monitor, and communicate registration and titling issues with fleet team members.
• Identify deficiencies in tools and equipment.
• Facilitate vehicle maintenance.
• Handle internal vehicle transfers among employees.
• Monitor and report on vehicles through the telematics system.
• Administer and communicate data in the company vehicle database.
• Monitor fuel consumption via the online portal system.
• Ensure compliance with the company vehicle policy.
• Review equipment, repair, and maintenance documentation.
• Assist with fleet toll, parking, and moving violations as needed.
• Install and swap physical GPS devices.
• Perform other duties as required or assigned.

Benefits

• Comprehensive healthcare, dental, and vision plans
• 401(k) retirement plan with company match
• Paid vacation, sick time, and additional holidays, including the employee’s birthday
• Paid volunteer time
• Paid parental leave
• Hotwire service discounts for employees who live on a property serviced by Hotwire, including discounted high-speed internet, video, phone, and security services
• Employee referral bonuses
• Exclusive entertainment discounts and perks

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED