Fleet Coordinator

Daikin Applied Americas•Elmhurst, IL

9d•$57,500 - $65,000

About The Position

Thermosystems is hiring a Fleet Coordinator to administer its company fleet and coordinate vehicle acquisition, deployment, maintenance, compliance, incident response, and support. The role is based in Elmhurst, Illinois, with some travel to the Romeoville, Illinois location. The typical salary range is $57,500–$65,000 in Illinois; individual base pay depends on skills, qualifications, experience, and location. Employment is contingent on successful completion of pre-employment requirements, including verification of employment history and education, background screening, and drug testing where permitted by law. Safety-sensitive positions may require cannabis testing, with testing and employment decisions complying with applicable laws.

Requirements

At least 3 years of experience in fleet coordination, transportation, facilities, operations, or a related administrative role.
Strong working knowledge of vehicle registration, licensing, maintenance scheduling, insurance claims, and fleet record keeping.
Strong organizational skills and the ability to manage multiple priorities and respond to urgent vehicle-related issues.

Nice To Haves

Associate or bachelor's degree in business, logistics, transportation, or a related field is preferred.

Responsibilities

Administer the company fleet program, maintaining vehicle records, fleet databases, vehicle files and keys, IPASS accounts, license plate renewals, and emissions-testing compliance.
Coordinate vehicle acquisition, deployment, and readiness, including processing new vehicle purchases, managing spare vehicles, and preparing vehicles for new hires.
Monitor and communicate fleet requirements to drivers, including registration, emissions testing, and other fleet-related compliance obligations.
Act as the primary contact for fleet-related needs; provide technical support, coordinate repairs and maintenance, manage fleet-related tickets and expenses, and respond to urgent or after-hours vehicle issues.
Coordinate fleet incident response and claims management, including accidents, break-ins, property damage, insurance claims, required drug testing, repair scheduling, vendor coordination, and collection of supporting documentation such as invoices and receipts.
Manage vehicle maintenance and operational readiness, including preventive and corrective maintenance, tire and windshield repairs, vehicle upfitting, towing, spare-vehicle logistics, and fleet availability for field personnel.
Oversee fleet support and follow-up activities, including tracking spare-vehicle inventory, approving fleet-related expenditures, communicating with technicians and vendors, monitoring repair status, and coordinating vehicle returns and replacements.
Perform other duties as assigned.