Fleet Coordinator

Atoms•Dallas, TX

2d•$70,000 - $80,000•Onsite

About The Position

Atoms is seeking a Fleet Coordinator to keep its vehicles road-ready, legally compliant, and accounted for. The coordinator owns vehicle movements, registration, insurance documentation, violations, records, and related processes from the time a vehicle joins the fleet until it leaves. The role works with depot leads, market managers, the Risk and Insurance team, dealerships, body shops, and transport vendors to reduce downtime and maintain compliance across Atoms' branded EV fleet. The position is based in Atoms' Dallas office and is onsite five days a week. The base salary range is $70,000–$80,000 per year, with actual compensation determined individually. The role may also be eligible for equity awards. Atoms describes its work as building Physical AI and real-world robots for industries including food, mining, and transport.

Requirements

At least 2 years of experience in fleet coordination, fleet administration, dealership service advising, or rental or rideshare fleet operations.
Hands-on experience with registrations, DMV processes, and toll or parking violation handling.
Working knowledge of insurance documentation and the vehicle-damage claims process.
Comfort using fleet management software and spreadsheets.
Ability to track hundreds of vehicles, deadlines, and open items simultaneously.
Clear, direct communication skills and ability to push vendors on timelines.
Valid driver's license and clean driving record.
High school diploma.

Nice To Haves

Fleetio experience.
EV fleet experience.
College or trade school education.

Responsibilities

Schedule and track vehicle movements between depots, dealers, body shops, upfitters, auctions, and markets.
Book and manage tow and transport vendors, confirming pickup, delivery, and vehicle condition at handoffs.
Keep vehicle locations and statuses current in the fleet system.
Receive new vehicles and coordinate technology installations, branding, and supplies to prepare them for service on schedule.
Coordinate vehicle decommissioning, including return or sale logistics, plate surrender, telematics removal, and record closeout.
Manage registration renewals, inspections, temporary tags, and plate issues across states where Atoms operates; maintain a renewal calendar and handle title, lien, and DMV paperwork.
Keep proof of insurance current in vehicles and fleet records.
Report vehicle damage and gather photos, police reports, repair estimates, and driver statements for the claims team; track vehicles through repairs and return to service.
Support subrogation by providing vehicle, repair, and cost documentation.
Process parking tickets, toll violations, camera notices, and moving citations; match violations to drivers and shifts using dispatch and telematics data.
Transfer liability to responsible drivers where allowed, or pay or contest violations by deadlines; manage violation holds that block registration renewals.
Manage vehicle toll transponders and accounts and reconcile monthly toll charges.
Report violation trends by driver, depot, and type to operations and risk teams.
Maintain accurate vehicle status, maintenance history, documents, and costs in the fleet management system.
Send daily and weekly fleet status updates to operations leadership, including counts of active vehicles and those out of service, in shops, body shops, or service centers.
Track fleet supply inventory, including tires, keys, phones, and cleaning supplies.
Recommend process improvements based on downtime, cost, and violation data.