Fleet and Facilities Assistant Manager

Verida Inc•Villa Rica, GA

About The Position

The Fleet and Facilities Assistant Manager assists with the day-to-day administration, maintenance, and operational support of the organization’s fleet and facilities. The role coordinates preventative maintenance and regulatory compliance, manages vendor relationships, maintains fleet and facility records, and supports budget and inventory management. It also includes routine hands-on maintenance and repair of company vehicles and facilities, responding to facility-related issues, and helping maintain a safe, functional, and efficient work environment. The position combines administrative, technical, and operational work to support transportation and facility management objectives.

Responsibilities

Administer fleet records and programs, including vehicle registrations, insurance documentation, fuel cards, GPS tracking systems, and other fleet-related records.
Perform routine vehicle inspections and basic preventative maintenance, including checking fluids, tire pressure, batteries, lights, and other safety-related components.
Coordinate preventative maintenance and major vehicle repairs with external providers, including scheduling appointments, transporting vehicles as needed, monitoring repair progress, and verifying timely completion.
Maintain fleet maintenance records for compliance with company policies, DOT regulations, and applicable safety standards.
Use fleet management software to track mileage, fuel consumption, maintenance history, repair costs, and other performance metrics.
Prepare reports on fleet utilization, maintenance, fuel usage, and operational performance.
Support driver safety initiatives by monitoring driver performance, reviewing safety events, assisting with accident reporting, and ensuring compliance with fleet policies.
Assist with driver onboarding and training on vehicle operation, safety procedures, and fleet policies.
Maintain inventory of vehicle supplies, uniforms, fuel cards, tools, and safety equipment.
Serve as the primary contact for routine facility maintenance requests and perform general building repairs, including light carpentry, painting, furniture assembly and relocation, basic plumbing repairs, lighting repairs, and HVAC filter replacement.
Coordinate and oversee third-party vendors and contractors providing specialized maintenance and repair services, including electrical, HVAC, janitorial, landscaping, pest control, security, alarm monitoring, and elevator maintenance.
Conduct routine facility inspections to identify maintenance needs, safety hazards, and regulatory compliance issues, and initiate corrective actions as appropriate.
Maintain inventories of maintenance supplies, tools, equipment, and office furnishings.
Respond to facility emergencies and after-hours maintenance issues, coordinating internal resources and external vendors as necessary.
Maintain emergency preparedness equipment, including fire extinguishers, AEDs, first aid supplies, emergency lighting, and related safety equipment.
Coordinate and document emergency preparedness activities, including fire drills, evacuation exercises, and shelter-in-place training.
Maintain, inspect, troubleshoot, and coordinate repairs for physical security systems, including CCTV cameras, access control systems, alarm systems, and electronic badge access.
Monitor emergency exits, fire protection systems, and workplace safety standards to support compliance with OSHA requirements and company safety policies.
Maintain records, documentation, and reports related to fleet operations, facility maintenance, safety inspections, vendor services, and regulatory compliance.
Assist with departmental budgeting by tracking maintenance expenses, repair costs, vendor invoices, and inventory purchases.
Establish and maintain positive working relationships with employees, vendors, contractors, and business partners.
Perform other duties and special projects as assigned to support departmental and organizational objectives.