Fleet Admin/Clerk

Robert's Hawaii, Inc. • Honolulu, HI

1d • Onsite

About The Position

The Fleet Administrative Clerk is responsible for ensuring accuracy to submitted paperwork, management of the fleet’s registration and credentials, and effective communicating with various vendors to ensure the proper billing and delivery of services.

Requirements

• High school diploma or GED; or one to three months related experience and/or training or equivalent combination of education and experience
• Minimum 18 years of age.
• Capable of reading and writing in English
• Judgment and Decision Making – Prioritizing work
• Service Orientation – Modeling and providing service excellence with all vendors, clients, employees, management, etc.
• People Skills – Knowledgeable in dealing with people and situations involving complex issues
• Must be computer literate (able to utilize and maneuver through windows applications)
• Must have knowledge and experience in word processing, e-mail, spreadsheets, file manipulation
• Must be able to adapt and learn new computer software and applications
• Work flexible shifts – weekends, evenings, holidays
• Able to work in all weather conditions
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form
• Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, communicates decisions to others
• Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere
• Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills
• Listens attentively to others, asks clarifying questions, actively listens, stays open to other viewpoints, manages distractions and interruptions
• Keeps information organized and accessible, maintains clean/functional workspace, works systematically/efficiently, manages time well
• Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, meets deadlines
• Promotes mutual respect, keeps workplace clean and safe, supports safety programs

Responsibilities

• Reviewing and editing payroll documentation and accurately inputting information in the Payroll Processing System
• Sort and distribute information collected to various departments
• Communicating with vendors for services required: (i.e. vehicle registration, shipping, decals, etc.)
• Acquiring price quotes
• Setting up appointments
• Procuring payment
• Submitting payment
• Communicating with various division on the outer islands
• Determining status of vehicles
• Obtain information for mileage for registration and insurance purposes.
• Ensure that vehicles have the required credentials
• Performs other related duties as assigned by management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED