Fiscal Specialist - Clerk of Courts

Douglas County • Douglas County Superior, WI

2d • $23 - $25 • Onsite

About The Position

Under the direction of the Clerk of Courts, this position provides accounting responsibilities to the Court System. This includes management and collection enforcement of receivables ordered by the Court System. The role also provides assistance and customer service to several county and city departments, state and federal agencies, attorney offices, prison systems, Judges, Judicial staff, and the State Court system. Douglas County is an Equal Opportunity and Affirmative Action employer. This is a Non-exempt, Full-time position based on 37.5 hours per week.

Requirements

• High school diploma or equivalent and two-year vocational/technical training in bookkeeping/accounting required.
• Two or more years of accounting/bookkeeping/payroll experience preferred, or Any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Job-related experience with legal/court systems preferred.
• Ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statutes, and/or guidelines and/or group, rank, investigate and diagnose.
• Ability to display discretion in determining and referencing such established standards to recognize interactive effects and relationships.
• Ability to provide guidance, assistance and/or interpretation to others, such as co-workers and the public, on how to apply policies, procedures, and standards to specific situations.
• Ability to utilize a variety of reference, descriptive and/or advisory data and information such as billing statements, invoices, forms, financial statements, journal entries, state statutes, trial balances, technical operating manuals, procedures, guidelines, and non-routine correspondence.
• Ability to communicate orally and in writing with supervisor, co-workers, all department staff, various federal, state, county and city offices/agencies, attorneys, internal and external customers and the public.
• Ability to perform addition, subtraction, multiplication, and division; and to calculate percentages and decimals.
• Interprets instructions furnished in written, oral, diagrammatic or schedule form.
• Ability to exercise independent judgement to adopt or modify methods and standards to meet variations in assigned objective.
• Ability to exercise judgement, decisiveness and creativity in situations involving the evaluation of information against measurable or verifiable criteria.
• Testing may be administered to assess skills and abilities necessary to perform the essential duties of this position.
• Structured interview, references and/or background investigation.

Nice To Haves

• Job-related experience with legal/court systems preferred.

Responsibilities

• Deputized by the Court to assist in performing the duties of the court as required by statute.
• Conducts financial functions for the court, using the State provided software (CCAP), which includes issuing and voiding checks, adjustments, monitoring accounts, creating judgments for unpaid fines, conducting research, tracking and accurately entering data.
• Create wage assignments and upload to the case files and send to the Department of Corrections – Prison System.
• Creates and monitors payment plans; entering assessments; bail bond forfeitures; billing for attorney fees.
• Backup for reviewing and entering employee timecards in the payroll system.
• Collects court ordered fines and fees using various methods.
• Researches and submits fines and fees to the Wisconsin Department of Revenue for the Tax Intercept program; sends out notices and letters; researches and resolves issues.
• Researches and submits fines and fees to the Wisconsin Department of Revenue - State Debt Collection Agency; sends out notices and letters; works with parties to resolve issues, disputes and recalls.
• Back up for receiving, recording and depositing payments, provides financial insights to the Courts, County and constituents; monitors the bank accounts for NSF’s, e-payments and disputes; monitors Allpaid credit card payments for disputes and works with agency to resolve issues.
• Enters payables in County and State systems; backup for issuing checks from the State system.
• Backup for ensuring accounts are accurate for M/E process and makes correcting adjustments as necessary.
• Dockets and files returned mail.
• Receives and responds to various correspondence.
• Provides customer service to internal and external customers.
• Adheres to the Clerk of Courts policy of confidentiality.
• Performs other duties as required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Benefits

• Annual wage increase based on eligibility
• Paid, on-the-job training and advancement opportunities
• 85% county contribution to health and dental premiums
• Health Saving Account (HSA) available to all employees enrolled in the county's medical plan, with annual contributions provided by the employer and the health plan
• Wisconsin Retirement System (WRS)- One of the leading retirement systems in the nation- Contributions are paid according to current year rates set by Wisconsin Department of Employee Trust Funds
• County paid life insurance policy with coverage equivalent to annual salary (affordable Supplemental, Additional, and Spousal/Dependent life insurance available at employee’s expense)
• Competitive paid time off including vacation, sick time, personal days and holidays
• Public Student Loan Forgiveness (PSLF) qualifying employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED