Fiscal Specialist

State of Maryland•Anne Arundel, MD

14h•Hybrid

About The Position

This is a merit, Skilled Services position with full Health Benefits. The Department of Social and Economic Mobility (DoSEM) offers a supportive public-service work environment with competitive state government benefits, including flexible work schedules, telework/hybrid work options, and opportunities for growth, training and advancement. As a Maryland state employer, we also provide comprehensive health and retirement benefits, generous leave (including parental leave) and access to additional employee programs, along with ample free parking at our Crownsville office. These benefits help support your professional development and work-life balance while serving our community. The main purpose of this position is to provide administrative and fiscal support to ensure efficient processing of financial transactions and coordination of departmental fiscal activities. The position assists with accounts payable and receivable functions, maintains accurate fiscal records, reconciles basic financial reports, and supports travel coordination and budget preparation under the direction of higher-level fiscal staff. This role helps ensure that departmental fiscal operations are completed in compliance with State and federal policies and procedures, supporting the agency’s mission of financial accountability and operational effectiveness.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Four years of administrative staff or professional work.
Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.
Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

Nice To Haves

Two (2) years of experience performing fiscal support work, including processing invoices, payment requests, and reimbursements, utilizing a financial management system (such as FMIS) and Excel to reconcile data and prepare financial reports.
Two (2) years of experience supporting fiscal operations within a government or public sector environment (i.e.managing tasks such as travel coordination, budget tracking, and accounts payable/receivable in compliance with established fiscal policies.

Responsibilities

Prepare and process invoices, payment requests, and expense reimbursements while ensuring accuracy and compliance with State fiscal policies.
Perform data entry in FMIS and Excel to track expenditures, verify financial records, and prepare basic summary reports.
Monitor account balances and expenditures, identifying and flagging any discrepancies for senior staff review.
Manage employee travel authorizations and bookings, ensuring all reimbursements and documentation meet State regulations.
Assist with budget monitoring by collecting data and compiling draft reports and information for supervisor review.
Maintain organized filing systems and provide administrative support for internal audits and reporting requests.