Fiscal Specialist II

Polk County•Bartow, FL

About The Position

This position requires the physical, developmental, and mental ability to perform all job tasks, work efforts, responsibilities, and duties. The role involves receiving, reviewing, and preparing fiscal invoices, statements, and purchase orders for payment authorization. It also includes preparing, reviewing, verifying, and distributing fiscal matters and purchase orders within budget allocations. The specialist will audit program finances to ensure compliance with county, state, and federal policies, maintain budgetary controls, and ensure account balances are accurate and sufficient for proposed expenditures. Responsibilities also include requesting necessary documents from other departments, using independent judgment in fund placement, preparing monthly financial reports, and assisting with annual audit reports. The role may involve designing and developing accounting forms and assisting in training.

Requirements

Graduate of an accredited high school or possess an acceptable equivalency diploma.
Minimum of four (4) years bookkeeping or related responsible accounting/fiscal experience.
Must be able to utilize all features afforded by word processing software and other required software and personal computers utilized by assigned unit.
Must have a valid driver's license and be able to secure a valid Florida driver's license at the time of employment within this classification should it be required of the work unit.
Knowledge of bookkeeping principles and purchasing procedures.
Knowledge of record keeping methods, practices and procedures.
Knowledge of office practices, procedures and equipment.
Knowledge of basic MS Excel program functions.
Ability to make accurate mathematical calculations.
Ability to maintain accounting records and prepare reports.
Ability to understand and follow written and oral instructions.
Ability to maintain an effective working relationship with the public and other employees.
Ability to type, utilizing personal computers, related software, and other office equipment of the assigned work unit.
Knowledge of English, punctuation, spelling and arithmetic.
Ability to work independently and adhere to prescribed routines and practices.
Ability to develop effective work methods and procedures.
Ability to prepare, draft, and compose routine documents including business letters, memoranda, and related program materials.
Acceptable knowledge of MS-Office Suite Software.

Nice To Haves

A comparable amount of training and related experience may be substituted for the minimum qualifications.

Responsibilities

Receives, reviews, and prepares fiscal invoices, statements, and/or purchase orders, relative correspondence and reports for payment authorization and appropriate signatures.
Prepares, reviews, verifies, and distributes fiscal matters/purchase orders within appropriate budget allocations.
Audits program finances to ensure funds are properly expended and recorded in accordance with established county, state and federal policies, procedures, regulations and guidelines.
Prepares, maintains, and monitors budgetary controls of allocated funds.
Ensures that assigned account balances are accurate, updated and sufficient for proposed expenditures prior to forwarding for approval.
Requests purchase orders, prepayment vouchers, and invoices from other areas in the unit and/or county.
Uses independent judgment in placement of funds to specific account.
Prepares monthly financial reports.
Prepares annual report of receipts and vouchers for auditing supervisor.
Designs, develops, and prepares accounting forms and documents necessary for the proper reporting and forwarding of financial data.
May assist in training.
Performs related duties as required.