Fiscal Operations Specialist
About The Position
Join Our Team as a Fiscal Operations Specialist! Do you have a passion for purchasing and making a difference in the community? Does the idea of helping procure goods/services for the local Parks & Recreation programs excite you? Then bring your leadership, passion, and your skills to Prince William County’s Department of Parks, and Recreation. We’re shaping the future of our community! The Prince William County Department of Parks & Recreation is seeking an administrative professional to serve as Fiscal Operations Specialist. If you want to help transform communities and share the lives of thousands of young people while supporting the largest employer of youth in Prince William County, we want to hear from you! The ideal candidate is a highly organized and self-motivated professional who can identify priorities and take initiative with minimal supervision. This position requires exceptional organizational and time management skills, with the ability to manage multiple procurement activities simultaneously while meeting critical deadlines in a fast-paced environment. The successful candidate will demonstrate strong attention to detail, ensuring the accuracy of purchasing documentation, financial records, and compliance with County procurement policies. Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, is essential for analyzing data, preparing reports, tracking procurement activities, and supporting the Department's fiscal operations. This role is perfect for someone who is passionate about people and parks, thrives in a fast-paced environment, dynamic environment, and has a knack for creating a positive and engaging workplace. Flexibility, adaptability, and a commitment to delivering high-quality work are key to success in this role. We’re looking for a highly organized and proactive professional to assist with supporting program analysis and providing support for data-driven decision making for the department. This role blends administrative coordination with strategic support to ensure the smooth delivery of procuring goods & services within the department.
Requirements
- High school diploma or G.E.D.
- 3 years of related experience supporting fiscal, administrative, or operational functions.
- Must have a valid driver’s license with a safe driving record and meet PWC driving eligibility requirements.
- Must be able to pass local, state and federal background check.
Nice To Haves
- Advanced skills in Microsoft Office Suite – (Excel, Word, PowerPoint, Power Automate, Adobe and Visio)
- Experience working with an Oracle based accounting system.
- Experience providing support for data-driven decision making for a large organization.
- Experience working with procurement policies that include a competitive bid process in the public sector.
- Experience managing a high volume of purchasing card (P-Card) transactions.
- Experience auditing accounts payable and procurement records
- Experience managing a high-volume shared inbox.
Responsibilities
- Managing a complex filing system
- Coordinate and manage team meeting logistics, including scheduling, preparing agendas, and capturing accurate meeting notes and action items.
- Maintaining and updating the department’s SharePoint communication site to ensure employees have access to timely and relevant information
- Drafting and delivering clear, engaging communications tailored to diverse employee audiences
- Foster and maintain effective relationships with employees at all levels of the organization
Benefits
- Flexible Scheduling
- Telework Options
- Free Membership to the Sharron Baucom Dale City Recreation Center and Chinn Aquatic & Fitness Center
- Virginia State Retirement 401a and 457 retirement savings and investment plans
- Paid Annual Leave
- Paid Sick Leave
- 11 Paid Holidays, plus 4 Paid Personal Holidays
- Optional Medical, Dental, Vision and Prescription Coverage
- Optional Group Life Insurance
- Employee Assistance Program / Work-Life Services
- Paid Parental & Medical Leave
- Career Development Opportunities
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
High school or GED
