Fiscal Specialist

St Johns River Water Management District•Palatka, FL

14h•$40,872 - $51,085•Onsite

About The Position

This position involves independent clerical accounting work, maintaining a variety of complex accounting and financial records. The role is part of the Office of Financial Services.

Requirements

A high school diploma or G.E.D. and four years of bookkeeping or clerical-accounting experience.
An Associate degree from an accredited community college, state college, or university in Business Administration can count toward two of the four years of required experience.
A Bachelor degree from an accredited community college, state college, or university in Accounting, Finance, Business Administration, Public Administration, or related field can substitute for the four years of required experience.
Skilled in auditing and processing of invoices.
Skilled in data entry.
Skilled in communication, both oral and written.
Ability to handle multiple tasks at the same time.
Skilled in report generation.
Skilled in operation of various standard office computer software (Word, Excel, etc.).

Responsibilities

Audits and verifies invoices and supporting documentation against purchase orders and contracts to ensure accuracy, compliance, and strong internal control of the disbursement of funds to vendors within the established policies and procedures governing disbursements. This includes reviewing purchase orders and contracts, receiving documents, verifying vendor name, number, and address, account number, proper approvals, supporting documents, and scope of work. Takes appropriate action to resolve problems identified during invoice audits and ensures compliance with the Statutory Prompt Payment Act. Reviews vendor statements for missing invoices or discrepancies.
Records invoice information in the Enterprise Content Management (ECM) system and prepares for payment in the District’s financial system (GEMS). Initiates reports necessary for quality assurance. Balances voucher batch reports weekly. Prints check payments and prepares payments for distribution through the mail, including specific instructions and remittance information. Advises payment recipients to promote and establish electronic payment processing for future disbursements.
Audits and approves all purchasing card E-receipts for the assigned area of responsibility in banking software and ECM. Follows up with appropriate staff as needed to resolve discrepancies and ensure timely processing of E-receipts.