Fiscal Specialist (0097666T)

University of Hawaii•Honolulu, HI

4d•Onsite

About The Position

The Fiscal Specialist position is within the School of Ocean and Earth Science and Technology (SOEST) at UH at Manoa. This is an 11-month, full-time, temporary position that is expected to begin approximately September 2026. Continuation of employment is contingent upon the availability of funds and satisfactory performance. The role involves assisting with overall grants management, including pre-award, account establishment and maintenance, budget forecasting, procurement, inventory, personnel, disbursing, reporting, and closeout. The specialist will also support senior specialists in managing departments, institutes, and major programs, dealing with various fund types. Additionally, the position provides administrative staff support and advisement to higher-level personnel and programs, learning and applying fiscal administration principles, and assisting with procedure development and report preparation. The role may also involve training junior fiscal staff and conducting fiscal compliance training for Principal Investigators and managers. Effective communication, problem-solving, and teamwork are essential.

Requirements

Possession of a baccalaureate degree in Business Administration, Accounting or related field and 0 year(s) of progressively responsible professional experience with responsibilities for sponsored project administration, general business management, financial or governmental accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated
Functional knowledge of principles, practices and techniques in business management or fiscal administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business management or fiscal administration.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the business management.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer, apply word processing software and spreadsheet software.

Nice To Haves

Knowledge of policies and procedures of UH and RCUH
Familiarity with the UH and RCUH accounting, procurement, and personnel systems.
Professional work experience in a an academic/university environment

Responsibilities

Assists with overall grants management, including pre-award, account establishment and maintenance, budget and budget forecasting, procurement, inventory, personnel, disbursing, reporting, and closeout.
Assists senior specialists in managing departments, institutes, and/or major programs, dealing with appropriated, extramural, and revolving funds.
Provides administrative staff support and advisement to higher level personnel, organizational groups, colleges, or programs in the performance of work of limited scope, difficulty, or complexity in a specialty area.
Learns and applies methods, techniques, and principles of the specialty area and keeps abreast of emerging changes and updates.
Assists senior specialist in the performance of both detailed and routine work and performs or assists with reviews and analyses to provide information.
Independently performs assignments of limited scope and complexity in the specialty area involving application of standard policies and regulations and widely accepted methods and practices.
Assists in the development or improvement of procedures; makes recommendations or performs functions of comparable scope and difficulty in support of the program(s).
Assists with development, preparation, and transmittal of reports with limited complexity and/or special nonrecurring reports for internal and external review/distribution as needed.
Assists with development and/or presentation of information of limited scope to management and/or other personnel; written and/or oral reports and/or recommendations.
Participate in the supervision, development, and training of other junior fiscal staff, clerical staff, or students, as directed.
Performs specific portions of work to provide orientation, familiarization, and training in the specialty area(s).
Provide and/or conduct fiscal compliance training of average difficulty to departmental Principal Investigators (PIs), managers, and administrative support staff as needed.
Advises supervisor of the progress of projects assigned, anticipated problems, major policy changes expected affecting specialized area, and completion of projects assigned.
Effectively resolves complaints.
Receives training relative to policies and procedures of specialty area.
Works as a team member to identify, coordinate, and evaluate problems.
Responsible for exercising tact, diplomacy, and good judgment in relations with others and in written and oral communications.
Assists other fiscal offices and departments in the school as needed.
Other duties as assigned.