Senior Fiscal Specialist

City of Raleigh North Carolina•Nc 27604, NC

3d•Hybrid

About The Position

This position will provide fiscal support to the fleet team by performing tasks such as reporting, extracting and presenting fleet data, vehicle telematics support with data entry, reporting and troubleshooting; assistance with budget development; balancing and reconciling accounts; processing contracts, change orders and purchase orders; and compiling budget and accounting data and information. We are looking for a highly motivated, resourceful, high-energy, positive individual to join our winning team! Our Fleet Management Operations team was nationally ranked as the #1 Leading Fleet by GFX in 2023 out of 38,000 fleets! We’re looking to expand our award-winning team with top talent! We offer excellent opportunities, great work hours, amazing benefits, and the potential to further your career and knowledge while making a real difference in the community you serve.

Requirements

Associate's Degree or 2 Years of College in Business Administration, Accounting, Finance, or related field; 1 to 3 years' experience in billing, accounting, payroll, or a related field OR Any equivalent combination of training and/or experience that provides the required knowledge, skills, and abilities may be substituted
This position requires regular travel to City facilities to perform essential job duties, including: Conducting inspections of EV charging stations throughout the City, Visiting City fuel sites, Test driving City vehicles to verify Geotab (telematics) functionality
Selected candidate must have a valid North Carolina driver's license (or the ability to obtain one within 60 days of hire) and have a safe driving record to perform the travel duties associated with this position.
Knowledge of: Practices and methods of processing accounting transactions. Standard practices, methods and materials of assigned work. Business math concepts. Filing and record-keeping principles. Occupational hazards and applicable safety principles and practices. Uses and properties of supplies and equipment. Applicable federal, state and local laws, codes, regulations (based on assignment). Customer service principles.
Skill In: Performing basic original research, compiling and assembling data. Utilizing Excel, Word, PowerPoint and other Office Suite applications to anthologize data and present it in a cohesive, organized, well-developed manner. Organizing tasks, meeting deadlines and prioritizing competing demands. Providing attention to detail in assignments. Proofreading and error correction. Business math computations. Organizing and maintaining records and files. Maintaining and updating data and documentation. Comprehending reference books and manuals. Interpreting and applying applicable laws, codes, regulations and standards (based on assignment). Providing customer service. Utilizing a computer and relevant software applications.
Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

Nice To Haves

vehicle telematics support with data entry, reporting and troubleshooting
assistance with budget development
balancing and reconciling accounts
processing contracts, change orders and purchase orders
compiling budget and accounting data and information

Responsibilities

Performs audits of fiscal-related transactions and information which may include procurement card statement and transactions; invoicing and accounts payable data; fleet asset data; fuel card purchases; accounts receivable/billing data; reimbursements; contracts; and inventory-related data; performs reconciliations and resolves discrepancies; prepares adjusting journal entries
Prepares, updates and maintains spreadsheets, databases, financial system information, and reports; collects, compiles and reviews data and documents; identifies data issues and recommends resolutions
Responds to internal and external customer inquiries; provides guidance and assistance with policies, procedures and processes of assigned area; performs account research and summary information; resolves issues or refers advanced issues to appropriate resource
Prepares and processes fiscal documents and transactions which may include requisitions and purchase orders; accounts payables; account allocations; accounts receivables; contract preparation and routing contracts through procurement and legal teams, assisting in writing and processing grants, daily cash receipts and related bank deposits; refunds of overpayments
Assists in performing analysis of data in support of special projects; compiles data and assists with budget preparation and projections
This position is responsible for conducting site visits to EV charging stations throughout the City for inspection purposes, visiting City fuel sites, and test-driving City vehicles to verify Geotab (telematics) functionality. These duties require regular travel to various City locations during the workday
Create reports on technician productivity, work order information, asset information and general shop information.
Provide vehicle telematics support for internal and external customers.