Fiscal Assistant

Commonwealth of Pennsylvania • Allegheny County, PA

2d • Hybrid

About The Position

The Fiscal Assistant supports fiscal operations for the Bureau of Vocational Rehabilitation Services’ Pittsburgh District office. The position helps process payments, track spending, and maintain accurate financial records, using attention to detail, clear communication, and accuracy. The role also supports office staff and service providers in following fiscal policies and procedures.

Responsibilities include reviewing authorizations, invoices, claims, and encumbrances for accuracy and policy compliance; monitoring spending and preparing monthly fiscal reports; guiding office staff on fiscal rules, training needs, and documentation; coordinating with service providers to create accounts, approve services, and enter information into the Commonwealth Workforce Development System (CWDS); maintaining purchasing-card records and reconciling monthly statements; and ordering supplies, processing purchase orders, and handling refund checks and claims.

This is a full-time position of 37.5 hours per week, Monday through Friday. Work hours are negotiable within a 7.5-hour workday, with a 30- or 60-minute lunch. An alternate work schedule may be available. Part-time telework may be available for employees with a securely configured high-speed internet connection who work from an approved location in Pennsylvania; otherwise, the employee may report to the Pittsburgh headquarters office. Telework availability may change.

New Commonwealth of Pennsylvania employees will start at an annual salary of $41,506 before taxes. Applicants must meet Pennsylvania residency requirements and be able to perform the essential job functions. Applicants claiming qualifying education must attach college transcripts; unofficial transcripts are accepted. Applications must be submitted by the posting closing date.

Requirements

• Two years of experience performing bookkeeping or clerical accounting work; or an associate degree in accounting or business administration including or supplemented by six credits in accounting; or an equivalent combination of experience and training.
• Applicants may meet the education requirement if they are within three months of graduating with a qualifying degree.
• Must meet the Pennsylvania residency requirement.
• Must be able to perform the essential job functions.

Responsibilities

• Review authorizations, invoices, claims, and encumbrances for accuracy and policy compliance.
• Monitor spending patterns, prepare monthly fiscal reports, and review unliquidated encumbrances.
• Provide office staff with instruction on fiscal rules, training needs, and documentation requirements.
• Coordinate with service providers to create accounts, approve services, and enter information into CWDS (Commonwealth Workforce Development System).
• Maintain purchasing-card records and reconcile monthly statements.
• Order supplies, process purchase orders, and handle refund checks and claims.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree