Fiscal Assistant

Alachua County•Gainesville FL, FL

About The Position

This is highly responsible technical work in bookkeeping and fiscal operations. The Fiscal Assistant independently processes fiscal records; maintains books, ledgers, journals, and bookkeeping records; reviews fiscal documents and information; prepares fiscal reports; and assists with preparing and monitoring budget expenditures. Work is performed under the direction of a higher-level supervisor and reviewed through conferences, reports, and observation of results. The position is classified as emergency essential, so employees are required to work upon declaration of a disaster and/or emergency. For Community Support Services, the position may involve driving a County and/or personal vehicle to offsite County locations for business or meetings. A valid Florida driver's license and a motor vehicle record meeting Alachua County policy #6-7 are required for that assignment. Applicable background checks are required before hire and on an ongoing basis.

Requirements

Associate's degree (AA/AS) from an accredited college or university in accounting, finance, or business administration and two years of experience in accounting, billing, bookkeeping, finance, fiscal work, or a related field; or an equivalent combination of training and experience.
Alternatively, a bachelor's degree with major coursework in accounting, business, or a related field; or an equivalent combination of training and experience.
Applicants within six months of meeting the education/experience requirement may be considered for trainee status.
Successful completion of all applicable pre-hire and ongoing background checks.
For Community Support Services, a valid Florida driver's license and a motor vehicle record meeting Alachua County policy #6-7. The record is reviewed before employment; specified traffic infractions, at-fault accidents, DUI matters, or violations of applicable federal or state standards may mean minimum qualifications are not met.
Knowledge of government accounting, budgeting, and fiscal management principles and practices.
Knowledge of computer spreadsheet software.
Ability to analyze accounting problems and assist in recommending solutions.
Ability to work independently from general instructions.
Ability to prepare reports and express ideas clearly and concisely, orally and in writing.
Ability to follow complex oral and written directions to prepare complex financial reports.
Ability to operate a calculator, computer, and other office machines.

Responsibilities

Prepare or supervise the preparation of routine and special fiscal statements.
Process purchase orders, requisitions, and invoices, and assist in controlling inventories.
Process department payrolls when assigned; prepare payrolls and maintain payroll records.
Complete specialized fiscal projects as needed and required by the supervisor.
Maintain ledgers, journals, and bookkeeping records.
Analyze department programs to determine costs on a cost-accounting basis.
Audit incoming and outgoing fiscal paperwork for errors and suggest corrections.
Assemble or compile data used in preparing budgets.
Prepare purchase orders and requisitions and maintain related records.
Assist in developing and installing accounting and bookkeeping methods and procedures.
Perform assigned duties professionally and with a sense of urgency.
For Community Support Services, drive a County and/or personal vehicle to offsite County locations for business and/or meetings.
Work when a disaster and/or emergency is declared.
Provide positive customer service and support organizational culture by aligning decisions with the County's core values.