Fiscal Assistant

Alachua County•Gainesville, FL

About The Position

This is highly responsible technical work in bookkeeping and fiscal operations. The Fiscal Assistant independently processes fiscal records; maintains books, ledgers, and journals; reviews fiscal documents and information; prepares fiscal reports; and assists with preparing and monitoring budget expenditures. Work is performed under the direction of a higher-level supervisor and reviewed through conferences, reports, and observation of results. This is an emergency-essential classification. Upon declaration of a disaster and/or emergency, employees in this classification are required to work. The role emphasizes positive customer service and supporting the County’s organizational culture by aligning decisions with its core values. Community Support Services duties include driving a County and/or personal vehicle to offsite County locations for business or meetings. The position requires successful completion of all applicable pre-hire and ongoing background checks. Applicants who are within six months of meeting the education and experience requirement may be considered for trainee status.

Requirements

Associate's degree (AA/AS) from an accredited college or university in accounting, finance, or business administration, plus two years of experience in accounting, billing, bookkeeping, finance, fiscal work, or a related field; or an equivalent combination of training and experience.
Alternatively, a bachelor's degree with major coursework in accounting, business, or a related field; or an equivalent combination of training and experience.
Successful completion of all applicable pre-hire and ongoing background checks.
Knowledge of government accounting, budgeting, and fiscal management principles and practices.
Knowledge of computer spreadsheet software.
Ability to analyze accounting problems and assist in recommending solutions.
Ability to work independently from general instructions.
Ability to prepare reports and express ideas clearly and concisely, orally and in writing.
Ability to follow complex oral and written directions to prepare complex financial reports.
Ability to operate a calculator, computer, and other office machines.
Ability to meet the role's physical demands, including regularly sitting and talking or hearing, regularly operating calculating equipment, occasionally being mobile, and frequently lifting or moving up to 10 pounds and occasionally up to 25 pounds.

Responsibilities

Prepare or supervise the preparation of routine and special fiscal statements.
Process purchase orders, requisitions, and invoices, and assist in controlling inventories.
Process department payrolls when assigned; prepare payrolls and maintain payroll records.
Complete specialized fiscal projects as needed and as required by the supervisor.
Maintain ledgers, journals, and bookkeeping records.
Analyze department programs to determine costs using a cost-accounting basis.
Audit incoming and outgoing fiscal paperwork for errors and suggest corrections.
Compile data used in preparing budgets.
Maintain records related to purchase orders and requisitions.
Assist in developing and implementing accounting and bookkeeping methods and procedures.
Perform assigned duties professionally and with a sense of urgency.
Drive a County and/or personal vehicle to offsite County locations for business and/or meetings.
Work during a declared disaster and/or emergency, as required for this emergency-essential classification.
Provide positive customer service and support the County’s organizational culture by aligning decisions with its core values.