Fiscal Assistant II-EXAM

City of Columbus•Varies by position, OH

About The Position

Under direction, the Fiscal Assistant II performs advanced-level fiscal and accounting support functions. Duties may include assisting with budget estimates, quarterly budget reviews, and grant fiscal reporting; preparing and reviewing documents; handling accounting, purchasing, billing, and revenue transactions; preparing financial reports; monitoring contracts; researching and resolving fiscal matters; and reconciling agency records with the City’s automated accounting system. The position may also include lead or supervisory responsibilities. Applicants who pass the examination will be placed on an eligible list that remains active for two years unless replaced or extended. The selection process includes a computerized exam weighted 100%, followed, for candidates considered for employment, by one or more interviews, a criminal background check, and a pre-employment drug test. The exam is expected to be administered in late December 2026; approved applicants will receive their scheduled test date and time by mail or email.

Requirements

Completion of the twelfth school grade; a certificate of high school equivalence (GED) is accepted in lieu of a high school diploma.
Four years of general office experience that includes some fiscal or financial record keeping, bookkeeping, purchasing, or procurement.
College training in accounting or business may substitute for the required experience on a year-for-year basis; 30 semester or 45 quarter credit hours equals one year.
Successfully complete all phases of the examination process to receive a final score.

Responsibilities

Assist in preparing budget estimates and quarterly budget reviews.
Assist with grant fiscal reporting requirements, including time studies and quarterly reports.
Prepare and proof documents such as legislation, contracts, proposals, and bid solicitation packages.
Lead or participate in fiscal or related special projects.
Review records, cash payment stubs, and computer-generated reports for potential problems.
Use an automated accounting system for accounting, purchasing, and other fiscal transactions.
Check billing and revenue balances against money received and balance books when errors are found.
Prepare complex accounting, financial, and statistical reports using spreadsheets, databases, and word-processing applications.
Prepare, track, and monitor contracts or professional service agreements for status and compliance.
Research damage or miscellaneous claims, determine the appropriate party to bill, and prepare and send bills.
Assist in resolving fiscal problems through qualitative reviews.
Contact insurance companies, hospitals, doctors’ offices, patients, and patients’ families or caregivers to obtain information needed to settle fees.
Determine patient fees using a sliding scale based on household income and other criteria; send bills and meet with patients to establish payment plans when necessary.
Recommend account adjustments and write-offs for accounts considered uncollectible.
Prepare journal entries and expenditure corrections.
Collect and compile monthly mileage sheets and prepare summary reports for the Auditor’s Office for reimbursement.
Reconcile agency fiscal records with the City’s automated accounting system.
Code and enter accounts payable and receivable using fund, index, and object-level codes.
May perform lead or supervisory duties.