FISCAL ASSISTANT II - 67056465

State of Florida • Pensacola, FL

3d • $34,760 - $38,207 • Onsite

About The Position

The Fiscal Assistant II performs independent clerical-accounting work maintaining a wide variety of complex accounting and financial records for the Agency for Persons with Disabilities. The position serves agency staff and management and supports timely and accurate client-service invoicing, payment processing, and budget tracking.

The role creates and processes client-service invoices using IFS and Room and Board through the ABC system. It monitors invoice progress, maintains unit budget ledgers and invoice filing and retention systems, confirms provider enrollment in My Florida Market Place, and coordinates with local units, the State Office, providers, support coordinators, consumers, and the Fiscal/Accounting Department. The employee also reviews and audits noncontractual payment invoices, resolves routine accounts-payable issues, assists with disaster preparedness, and helps train new employees.

Requirements

• High school diploma or equivalent.
• Two years of related professional experience in financial management or similar roles.
• Knowledge of financial management and accounting.
• Ability to work independently and as part of a team.
• Ability to build and maintain relationships with internal and external customers.
• Skills in accounting software, financial management systems, and Microsoft programs.

Responsibilities

• Create and process invoices for client services using IFS and Room and Board through the ABC system, including entering, issuing, and approving invoices after obtaining confirmation that services were provided.
• Monitor invoice status daily to ensure accurate and timely progression from entry through issuance and approval, and follow up with unit staff and providers.
• Maintain separate budget ledgers for each unit and reconcile reports monthly against unit records.
• Maintain invoice filing and retention systems and perform day-to-day office procedures using standard business machines and equipment.
• Verify that providers are enrolled in My Florida Market Place through Flair before creating invoices, and assist providers with enrollment as needed.
• Serve as a liaison among local units, the State Office, providers, support coordinators, and consumers to resolve payment issues.
• Deliver invoices to the Central Office Fiscal/Accounting Department via secure printer within required time frames.
• Receive, review, and audit invoices for noncontractual payment transactions; verify documentation, fund availability, and compliance with State rules and regulations.
• Determine appropriate action when invoice or accounts-payable documentation errors are found, contact providers to resolve routine problems, consult the supervisor on major unresolved issues, and follow up until corrective action is taken.
• Assist with disaster preparedness activities as assigned.
• Assist in training new employees, including on ABC and SAMAS.

Benefits

• Annual and sick leave
• Nine paid holidays and one personal holiday each year
• State group insurance options, including health, life, dental, vision, and supplemental insurance
• Retirement plan options with employer contributions
• Flexible Spending Accounts
• Tuition waivers
• Paid maternity and parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED