FISCAL ASSISTANT II - 64045293

State of Florida • DEFUNIAK SPRINGS, FL

7d • $35,803 - $39,507 • Onsite

About The Position

This position provides clerical support which includes a variety of complex and technical secretarial skills and support. Reports directly to the Operations & MGMT Consultant II - SES. Duties involves a diversity of programs requiring a wide latitude of technical and legal knowledge and the ability to exercise independent judgement and the capability and initiative to accomplish results in program area. This position is identified as a sensitive position and will be performing task involving sensitive information, high levels of trust and requires background screening including fingerprinting. Adhere to Department of Health Information Security policies and procedures. Key custodian for designated areas.
Chief Deputy Registrar for the Vital Statistics Program. Service the public needs involving Vital Statistics request. Issue birth and death certificates as requested. Maintain vital records files, and appropriate audit trails. Monitor Vital Statistics at Tax Collectors branches for compliance with official documents and certificates. Completes onsite assessment monthly. Work with state office, funeral homes, birthing centers, hospitals to assure timely filing of vital records and assist with problem solving of issues as they arise. Adhere to F.S. 382 and F.A.C. 64-V1 relating to the Vital Statistics program. Maintain inventory of DOH Vital Statistics forms. Provide training to funeral homes, birthing centers for Vital Statistics processes and policies. Work with Vital Statistics team to assure coverage of office at all times.
Assist with Medicaid, Medicare and third party insurance billing and organizational billing for Walton County Health Department. Responsible for timely submittal and follow-up of billings. Responsible for maintaining compliance rates set by Accounts Receivable Policy. Work with Business office tracking Billing Waivers, and refunds. Process the Bill File Completion Summary after the upload. Run and approve, after working the Billing Review and Approval Report.
Prepare reports and inform supervisor of status of accounts receivables for Walton County Health Department. Denial rate will be tracked and reported to supervisor to identify coding errors, identify billing problems, coding errors etc., to reduce rate and facilitate timely Medicaid and Medicare and Third Party payments. Monitor past due client accounts and contact clients via phone for collection of past due accounts. Work with Business Office regarding write offs. Perform other related duties as required. May be required to travel in personal vehicle. Will be available to work irregular and indeterminate periods of time in event of an emergency or disaster.

Requirements

• Microsoft Suite
• Customer Service skills
• E-Vital Program knowledge
• Medicaid knowledge
• Medicare knowledge
• Valid driver’s license

Nice To Haves

• Previous Vital Statistics experience
• Prior medical billing and coding experience

Responsibilities

• Provide clerical support with complex and technical secretarial skills.
• Serve as Chief Deputy Registrar for the Vital Statistics Program.
• Assist the public with Vital Statistics requests, including issuing birth and death certificates.
• Maintain vital records files and audit trails.
• Monitor Vital Statistics at Tax Collectors branches for compliance.
• Complete monthly onsite assessments.
• Collaborate with state office, funeral homes, birthing centers, and hospitals to ensure timely filing of vital records and resolve issues.
• Adhere to F.S. 382 and F.A.C. 64-V1 relating to the Vital Statistics program.
• Maintain inventory of DOH Vital Statistics forms.
• Provide training on Vital Statistics processes and policies to funeral homes and birthing centers.
• Ensure office coverage with the Vital Statistics team.
• Assist with Medicaid, Medicare, and third-party insurance billing for Walton County Health Department.
• Ensure timely submission and follow-up of billings.
• Maintain compliance rates set by the Accounts Receivable Policy.
• Track Billing Waivers and refunds with the Business Office.
• Process the Bill File Completion Summary after upload.
• Run and approve the Billing Review and Approval Report.
• Prepare reports on accounts receivables status for the Walton County Health Department.
• Track and report denial rates to identify and reduce coding errors and billing problems.
• Facilitate timely Medicaid, Medicare, and Third Party payments.
• Monitor past due client accounts and contact clients for collection.
• Work with the Business Office regarding write-offs.
• Perform other related duties as required.
• May be required to travel in a personal vehicle.
• Be available to work irregular and indeterminate periods of time in the event of an emergency or disaster.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed