Fiscal Assistant II/III

University of Florida•Gainesville, FL

5d•$20 - $27•Onsite

About The Position

As a Fiscal Assistant, you'll work closely with our faculty, staff, and students to support departmental operations across the college under the direction of the Director or Associate Director. You’ll be trusted with a range of financial and administrative responsibilities including: Procurement & Vendor Support: Process purchase orders and PCard transactions, assist with vendor enrollments, and serve as the go-to contact for procurement-related questions. Accounts Payable & Reconciliation: Ensure timely invoice processing, handle expense transfers, and maintain accurate ledger reconciliation with the HWCOE. Travel Coordination: Support faculty, staff, students, and visitors with travel requests and reimbursements, maintain audit-ready records, and ensure compliance with university policies. Financial Oversight: Monitor budgets, account balances, and encumbrances, run daily reports, and contribute to ongoing fiscal integrity. Customer Service: Build strong relationships across departments, answer fiscal questions, and provide clear guidance on purchasing and travel procedures.

Requirements

Level II: High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.
Level III: High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Nice To Haves

Familiarity with basic accounting and budget principles, especially in higher education or research environments.
Proficiency in Microsoft Office Suite (Excel, Outlook, Word), PeopleSoft, and myUFL systems.
Strong communication, problem-solving, and time management skills.
Ability to work independently and collaboratively in a fast-paced setting.
Knowledge of University of Florida procurement, travel, and disbursement procedures.

Responsibilities

Process purchase orders and PCard transactions
Assist with vendor enrollments
Serve as the go-to contact for procurement-related questions
Ensure timely invoice processing
Handle expense transfers
Maintain accurate ledger reconciliation with the HWCOE
Support faculty, staff, students, and visitors with travel requests and reimbursements
Maintain audit-ready records
Ensure compliance with university policies
Monitor budgets, account balances, and encumbrances
Run daily reports
Contribute to ongoing fiscal integrity
Build strong relationships across departments
Answer fiscal questions
Provide clear guidance on purchasing and travel procedures