FISCAL ASSISTANT I - 64082550

State of Florida • FERNANDINA BEACH, FL

2d • $34,760 - $62,547 • Onsite

About The Position

The Fiscal Assistant I supports purchasing, accounting, receiving, and administrative functions for the Florida Department of Health in Fernandina Beach and other locations in Nassau County. The position initiates procurement requests through My Florida Marketplace, obtains and reviews vendor quotes, recommends suppliers, and assists with bids and other purchasing processes. It ensures appropriate accounting codes and documentation are used, responds to purchasing and disbursement inquiries, and processes authorized purchasing-card transactions in accordance with state procedures.

The position receives and distributes goods and services, verifies shipments, and coordinates deliveries to offices, programs, and satellite sites. It also serves as primary backup to the Chief Deputy Registrar in Vital Statistics, including issuing birth and death certificates and safeguarding security paper, and provides backup for other administrative functions. The role may require emergency duty outside normal work hours or days.

Requirements

• Two years of professional purchasing and accounting experience.
• One year of experience with Microsoft Office Suite.
• One year of experience developing, reviewing, and issuing purchase orders.
• Knowledge of bookkeeping principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of basic arithmetic.
• Ability to organize and file materials.
• Ability to work independently.
• Ability to communicate effectively.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Knowledge of Vital Statistics policies and procedures, cash handling, and other monetary transactions.
• Knowledge of how to find and identify essential information.
• Ability to learn and communicate effectively in English, orally and in writing.

Nice To Haves

• Experience with State of Florida procurement regulations.
• One or more years of work experience in accounting and business.
• Experience using My Florida Marketplace or other procurement software to issue purchase orders.
• One or more years of experience using Purchase Card WORKS.

Responsibilities

• Initiate procurement of goods and services in My Florida Marketplace (MFMP), including purchase requisitions for approval.
• Obtain vendor quotes for equipment purchases, review quotes for cost and specifications, recommend sources of supply, and assist with vendor bids and related purchasing processes.
• Ensure appropriate commodity, object, and accounting codes are used.
• Respond to Central Office purchasing and disbursement inquiries regarding purchase-request changes and documentation requirements.
• Make authorized purchases with the state-issued purchasing card in accordance with state policies and procedures.
• Approve charges in the WORKS system promptly and provide appropriate documentation and coding.
• Receive goods and services, verify shipment accuracy and completeness, and coordinate distribution and delivery to offices, programs, and satellite sites.
• Back up the Chief Deputy Registrar in Vital Statistics by issuing birth and death certificates and ensuring security paper is properly used, accounted for, and stored.
• Provide backup assistance with other administrative functions.

Benefits

• Annual and sick leave.
• Nine paid holidays and one personal holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and supplemental insurance.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed