Fiscal/Administrative Officer

State of Connecticut•Hartford, CT

4d•Hybrid

About The Position

The State of Connecticut Department of Administrative Services (DAS) is seeking current agency employees to apply for the position of Fiscal/Administrative Officer. This role involves independently performing purchasing functions, including processing ePro requisitions, collaborating with internal and external customers, and researching contract products and services. The position requires guiding customers on appropriate purchasing authority and demands a high level of attention to detail due to the complexity of contractual documentation. Strong communication skills are essential for effective information sharing and smooth team collaboration. This is a full-time, 40-hour per week, first shift position (8:00 AM - 4:30 PM) located in Hartford, CT, with a hybrid work arrangement (telework and in-office).

Requirements

Must be a current State of CT employee of the Department of Administrative Services for at least six (6) months of full-time service or full-time equivalent service.
Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.
Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.
Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting.
Knowledge of grants and contracts preparation and administration.
Knowledge of purchasing principles and procedures.
Knowledge of payroll practices and procedures.
Interpersonal skills.
Oral and written communication skills.
Ability to prepare and analyze financial documents and reports.
Ability to interpret and apply statutes, regulations and administrative policies.
Ability to utilize EDP systems for financial management.

Nice To Haves

Experience with Peoplesoft Financial Systems, in the Purchasing & Procurement Contract modules
Experience with Procurement IT related contracts, researching products including pricing
Customer experience, working with internal and external stakeholders to assist with analyzing products and services
Experience with P-Card (Purchasing Card) process, reconciliation, and purchase order management
Experience with MS Office, Excel, and Teams

Responsibilities

Independently performing purchasing functions, including processing ePro requisitions.
Working with internal and external customers.
Researching contract products and service information.
Guiding customers in providing the appropriate purchasing authority for their business needs.
Performing a variety of professional fiscal and administrative functions.
Assisting head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures.
Maintaining budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments.
Preparing budget reports.
Preparing various financial statements and statistical or narrative fiscal/administrative reports.
Assisting in planning and implementation of financial aspects of EDP systems.
Utilizing EDP systems for financial records, reports and analyses.
Preparing or reviewing grant budgets and other fiscal portions of grant applications.
Providing technical assistance to grantees regarding accounting procedures.
Reviewing various contracts, financial documents and financial reports to ensure compliance with grant requirements.
Exercising functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping.
Performing technical purchasing tasks such as soliciting bids and recommending contract awards.
Assisting in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures.
Acting as liaison with agency central fiscal and administrative office(s) and/or central state agencies.
May supervise support services such as stores, inventory, mailroom, security or maintenance.
Performing related duties as required.