Administrative: Fiscal Officer

Amador County•Jackson, CA

1d•Onsite

About The Position

Under the direction of the Department Director, the Fiscal Officer is responsible for the fiscal management and auditing of diverse programmatic functions and the complex, multi-source Department budget(s). This role involves preparing the annual budget(s), monitoring monthly revenue and spending patterns, and supporting management with productivity and fiscal reports. The Fiscal Officer performs cost accounting, oversees the preparation of cost reports, develops financial specifications for RFPs, and negotiates and monitors contracts. Additionally, this position oversees the management of information systems in conjunction with the IT Department and supervises and evaluates the work of fiscal and administrative staff. The incumbent may also serve as a resource to other departments by coordinating and evaluating financial operations.

Requirements

Knowledge of County policies, rules, and regulations.
Knowledge of operations, services, rules, policies, and procedures of the Department.
Knowledge of applicable state guidelines and regulations relating to the operations and management of the Department.
Knowledge of principles and practices of budget development, administration, and control.
Knowledge of principles and practices of grant development and administration.
Knowledge of fiscal analysis and statistical techniques.
Knowledge of software applications related to fiscal work.
Knowledge of methods and techniques of establishing and maintaining filing and information retrieval systems.
Knowledge of purchasing methods and procedures.
Knowledge of principles and practices of account and statistical recordkeeping.
Knowledge of personnel principles of supervision, training, and performance evaluation.
Knowledge of principles and practices, rules and regulations of general accounting.
Knowledge of rules on confidentiality of records and file maintenance.
Knowledge of methods and techniques of preparing financial reports, statements, and records.
Knowledge of methods and techniques of evaluating and auditing programs.
Ability to perform a wide variety of complex and specialized fiscal support work for a major county department.
Ability to perform governmental cost accounting and budgeting duties.
Ability to supervise, train, and evaluate the work of assigned staff.
Ability to delegate assignments to lower-level staff.
Ability to develop and implement financial controls and administrative processes.
Ability to interpret, explain, and apply a variety of County and Department policies, rules, and regulations.
Ability to work with considerable initiative and independence while exercising good judgment in recognizing scope of authority.
Ability to exercise significant responsibility in the development, maintenance, and control of the Department's fiscal operations.
Ability to gather, organize, analyze, and present a variety of financial data and information.
Ability to communicate the information to the Director, special committees, and other interested parties.
Ability to prepare clear, concise, and accurate financial records and reports.
Ability to use a personal computer and appropriate software for word processing, recordkeeping, and fiscal functions.
Ability to effectively represent the County and the Department in answering questions, responding to inquiries, providing assistance, and dealing with concerns from the public, community organizations, other County staff, and other agencies.
Ability to understand and carry out oral and written directions.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain cooperative working relationships with those contacted in the course of work.
Bachelor’s Degree in accounting, finance, business administration, or related field from an accredited college or university.
Three (3) years of increasingly responsible experience performing a variety of complex fiscal duties and administrative office technical support responsibilities, including at least one (1) year in a supervisory position.
Possession of an appropriate, current, and valid California Driver’s License issued by the Department of Motor Vehicles.
Selected candidate will be subject to a comprehensive background investigation.

Nice To Haves

Two years of the required experience is preferred in the area of government accounting or a closely related field.

Responsibilities

Assumes responsibility for fiscal operations of the Department.
Develops fiscal policies and procedures for the Department and ensures they are consistent with County policies.
Establishes and maintains internal accounting controls for the Department.
Performs cost accounting, cost allocations, and cost reports for covered programs and departments.
Prepares the annual Department budget(s) in collaboration with the Department Director; monitors the budget(s) on a monthly basis and keeps the Department Director informed on the status of revenue and expenses.
Prepares deposits from permit receipts, tracking revenues and posting revenue to appropriate accounts.
Gathers supporting documentation for budget changes and new requests.
Responsible for preparation of department payroll.
Serves as a liaison for the Department with other organizations and outside agencies related to funding and fiscal matters.
Serves as department liaison with the County Auditor's Office, Outside Auditors, State Auditors and Federal Auditors.
Oversees the accounts payable, cash management, budget modification, special funding reimbursement programs, invoicing, and financial assessment processes.
Assists the Department Director in negotiating and preparing Requests for Proposals, contracts, and contract amendments.
Performs Department grant administration duties, identifies grant opportunities, completes applications, compiles budgets and monitors grant activities to ensure compliance with program fiscal and operational requirements.
Prepares and submits activity reports and reports required by other government agencies.
Maintains, prepares, and submits payroll documents and records.
Oversees the information management activities in the Department; serves as department liaison on new technology issues and projects.
Prepares purchasing documents and facilitates purchasing procedures for the department or unit.
Prepares various management reports to assist in making operational decisions regarding productivity, budget, etc.
Composes and compiles correspondence, informational material, and documents.
Operates computers to maintain and update files and databases; generates computer reports.
Assumes responsibility for day-to-day office administrative work, functions, and services through scheduling and coordinating Department staff under assigned direct supervision.
Performs related duties as required.