Fiscal/Administrative Assistant

State of Connecticut•Middletown, CT

2d•Hybrid

About The Position

The State of Connecticut, Department of Emergency Services and Public Protection (DESPP) is seeking an enthusiastic, detail-oriented individual for the role of Fiscal/Administrative Assistant (FAA) within the Asset Management section of the Fiscal Services Unit. This position is full time, following a first shift schedule, 40 hours per week, Monday through Friday, and will be based at DESPP Headquarters, 1111 Country Club Rd, Middletown, CT 06457. This position also offers partial teleworking and a flexible/alternate schedule in accordance with State of Connecticut policies. The ideal candidate is motivated, enjoys working in a range of fiscal and administrative functions, and takes pride in maintaining strong fiscal control and accurate reporting. This role offers the opportunity to work collaboratively with internal fiscal and program staff, as well as partner agencies, while contributing to the oversight of the Agency Inventory. The DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance, and scientific services utilizing enforcement, prevention, education and state of the art science and technology.

Requirements

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk.
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices.
Knowledge of basic procedures of budget preparation and control.
Knowledge of payroll procedures, purchasing procedures and contract preparation.
Interpersonal skills.
Oral and written communication skills.
Considerable ability in arithmetic computations.
Ability to audit financial documents.
Ability to understand and apply statutes and regulations.
Ability to utilize EDP systems for financial management.

Nice To Haves

Experience with CORE-CT Financials for Asset Management, Purchasing, and Accounts Payable
Experience conducting annual inventory to include tracking, capital, and controllable assets in compliance with state statutes and regulations
Experience with EPM (Enterprise Performance Management) and STARS (State Analytical Reporting Systems)
Experience in Microsoft Office Suite (Excel, Word, Teams, Outlook)
Experience in surplus procedures and disposition of equipment

Responsibilities

Performs paraprofessional level work in fiscal and administrative activities.
Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts.
Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities.
Prepares simple financial statements and assists in preparation of complex financial statements.
Calculates rates involving complex arithmetical formulas.
Gathers and consolidates payroll and expenditure data for budget preparation.
Ensures that expenditures plus encumbrances are within appropriation limits.
Reviews routine expenditures for compliance with itemized budgets.
Utilizes EDP systems for financial records and reports.
Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals.
Independently prepares renewal or new contracts based on awards.
Ensures that routine payments are in compliance with contract provisions.
Performs related duties as required.