First Impressions & Facilities Manager

Paramount Events•Chicago, IL

2d•$60,000 - $650,000

About The Position

The Paramount Group is hiring a full-time, hands-on facilities professional to keep its headquarters clean, safe, functional, well organized, and ready to welcome guests. The role combines building upkeep, basic repairs, plant and grounds care, coordination of cleaning and maintenance work, vendor scheduling, inventory support, and assistance with event operations. The position reports to the VP of Operations or Senior Operations Manager and may also take on special projects for company leadership.

Requirements

Detail-oriented, with the ability to notice and correct problems others overlook.
Mechanically skilled, with working knowledge of plumbing, HVAC, and other building systems, and proficiency with repair tools and techniques.
Highly organized, with the ability to maintain logs, checklists, and maintenance schedules.
Clear, friendly communication skills for interacting with guests, vendors, and team members at every level.
Self-starter who manages time well, prioritizes calmly, and solves problems efficiently without close supervision.
Comfortable leading a team and committed to keeping the facility working well.
Able to lift at least 50 pounds and stand and move for extended periods while working on projects.
Able to drive and hold a valid driver’s license.

Responsibilities

Inspect offices, private dining rooms, event spaces, patio, and grounds daily to ensure they meet company standards and that prior work is satisfactory.
Identify and address imperfections, including scuffs, paint touch-ups, loose fixtures, burned-out bulbs, lighting settings, and candles in private rooms.
Care for plants, planters, patio furniture, and the on-site greenhouse as needed.
Keep walkways, curbs, and outdoor spaces clean and safe; place anti-slip mats and prepare the building for changing weather.
Meet with the cleaning team daily at 5 p.m., delegate cleaning and maintenance tasks, and assign or complete maintenance orders.
Keep catering storerooms clean, organized, and securely locked; maintain inventory, touch up items with paint, flag repairs, and communicate reorder needs.
Perform routine maintenance and repairs, including patching drywall, tightening hardware, swapping filters, and changing bulbs.
Schedule routine inspections and emergency repairs with outside vendors.
Verify that locks and workplace security measures are working properly.
Check fire extinguisher dates and arrange service before expiration.
Meet with the pest control representative and provide operational feedback to department heads.
Maintain logs, checklists, and maintenance schedules, and report on maintenance, repairs, safety, and other occurrences to leadership and relevant team members.
Collaborate with upper management on the facilities budget.
Support the warehouse team during busy periods with organization, inventory, and full-service event pack-outs.
Participate in monthly inventory as assigned.
Complete special projects for company leadership as assigned.