Fire Facilities Coordinator

County of Santa Barbara • Santa Barbara, CA

23d • Onsite

About The Position

The Santa Barbara County Fire Department is hiring one full-time Fire Facilities Coordinator (Operations & Maintenance Management Professional Senior) for an in-person position at Fire Headquarters in Santa Barbara, California. Under general direction, the position performs advanced administrative, operational, and logistical work in support of department operations and emergency readiness. The coordinator oversees facility maintenance and projects, including repairs, capital improvements, infrastructure upgrades, and preventive maintenance, and manages vendor relationships, contracts, procurement, and compliance with safety regulations and department policies.

The position also provides logistical support for emergency incidents by coordinating the acquisition, staging, distribution, and tracking of resources. It assists with planning and managing incident-support functions during large-scale and multi-agency events and works with fire personnel, County partners, consultants, vendors, and department leadership. This is the advanced journey level in the Management Professional job family, with responsibility for complex assignments and independent action. The position reports to the Division Chief of Support Services and may oversee teams through subordinate managers or supervise assigned staff.

The department serves communities across Santa Barbara County and has 294 employees, 16 fire stations, and an annual operating budget of $120.9 million. The role may require a varied schedule, including evenings, weekends, and holidays. The appointee must complete a one-year probationary period and may be subject to a post-offer medical evaluation or examination.

Requirements

• Equivalent of a bachelor's degree from an accredited four-year college or university in facilities management, business administration, public administration, fire science, emergency management, or a related field.
• Four years of progressively responsible experience involving planning, analysis, coordination, and evaluation of facilities operations and maintenance, construction or project management, public safety facility management, or related work.
• Valid state driver's license (often Class C).
• Forklift Operator Certification within six months of hire.
• FEMA Incident Command System certifications, typically ICS-100, ICS-200, ICS-300, ICS-400, IS-700, and IS-800, within six months of hire.
• OSHA 30 (Construction) within six months of hire.
• Knowledge of leadership, motivation, team building, and conflict resolution.
• Knowledge of requests for proposals, consultant selection, and contract negotiation.
• Knowledge of public administration, organization, management, and staffing.
• Knowledge of applicable local, state, and federal laws, guidelines, regulations, and statutes.
• Knowledge of public finance, budgeting, and fiscal control.
• Knowledge of public human resources.
• Knowledge of public relations, communications, and media relations planning and coordination.
• Knowledge of research techniques, administrative analysis, workload measurement, workflow, work simplification, and systems and procedure analysis.
• Knowledge of local government and County administration, organization, programs, and functions.
• Knowledge of modern office procedures, methods, computer equipment, and word processing, spreadsheet, presentation, and database applications.
• Ability to read, analyze, evaluate, and summarize written materials and statistical data, including reports and budgets.
• Ability to prepare reports, statistical data, forms, questionnaires, and surveys, and to research and present findings clearly.
• Ability to analyze problems, identify alternatives, project consequences, and implement recommendations.
• Ability to interpret and apply applicable laws and regulations.
• Ability to make timely, objective decisions and exercise initiative, independent judgment, tact, sensitivity, and discretion.
• Ability to manage multiple assignments, obtain information through interviews, and deal firmly and courteously with the public.
• Ability to communicate clearly in writing and orally, prepare informational materials, and make presentations to the community and media.
• Ability to navigate ambiguity and understand, interpret, explain, and apply complex rules and procedures.
• Ability to establish effective working relationships with staff, supervisors, managers, agencies, community groups, and the public.

Nice To Haves

• Experience with fire stations or other continuously occupied public safety facilities is highly desirable.
• A CCM or PMP credential may be beneficial for candidates overseeing substantial capital project responsibilities.

Responsibilities

• Coordinate and oversee maintenance of fire department facilities, apparatus, equipment, and support vehicles to maintain operational readiness.
• Manage logistical support for emergency incidents, including acquisition, staging, distribution, and tracking of supplies, tools, fuel, and specialized equipment.
• Assist in planning, setting up, and managing incident-support functions during large-scale events and multi-agency responses.
• Serve as a member of the incident support team, coordinating timely resource deployment and communication with command staff.
• Develop and implement maintenance schedules, inspection programs, and standard operating procedures for facilities and equipment.
• Oversee vendor relationships, service contracts, and procurement related to equipment and supplies.
• Coordinate facility projects, including repairs, capital improvements, and infrastructure upgrades.
• Manage inventory systems for tools, PPE, specialty gear, and consumables.
• Monitor operations and maintenance expenditures and provide reports and recommendations for resource allocation.
• Ensure maintenance and logistical operations comply with safety regulations, department policies, and applicable codes.
• Conduct after-action reviews of logistical and support functions following major incidents and implement corrective actions.
• Provide fire department personnel with guidance and technical assistance on equipment use, maintenance, and logistical procedures.
• Collaborate with training staff to support drills and exercises requiring equipment, facilities, or operational support.
• Support continuity-of-operations planning by maintaining backup equipment, redundant systems, and emergency supply caches.
• Prepare scopes of work and cost estimates, coordinate contractors, and monitor facility projects through completion.
• Maintain clear records and communicate project status and emerging issues to department leadership.

Benefits

• Medical, dental, and vision plans.
• Retirement plan.
• Eligible applicants from other public-sector employers may qualify for retirement reciprocity.
• Eligible applicants from other public-sector employers may receive time and service credit toward an advanced vacation accrual rate.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior